Finance Coordinator Assistant (Port Sudan) – MSF Spain
Job Description
| Organization | Medecins sans Frontieres Spain |
| Job Title | Finance Coordinator Assistant |
| Location | Port sudan |
| Section/Unit | HR & FIN |
| Salary | 1309 USD |
| Supervisor | Finance Coordinator |
| Closing Date | 23 Feb 2025 |
Assisting the Finance Coordinator in the implementation and follow-up of the finance activities of the mission, while executing the accountancy and payment related tasks for the capital, according to MSF policies, standards and procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations.
Duties and responsibilities:
- Supporting the Finance Coordinator with delegated tasks to ensure proper management in the mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents and assisting in meetings upon request
- Keeping updated on local laws and regulations and informing the FinCo of any changes or misalignment with the practices in place. Ensuring respect and strict compliance to MSF standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)
- Carrying out delegated accounting tasks and activities for the capital, ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation.
- Processing payments, ensuring that receipts and supporting documents meet the necessary quality standards.
- Filing and/or scanning hard copies of documents, entering information in the accounting software and performing monthly closing procedures for the journals under his/her responsibility
- Following up on rental/service contracts and insurances dates and informing the FinCo on time to organize payments and renewals.
- When requested, replacing other members of the Accounting Manager or Finance Assistant.
MSF Section/Context Specific Accountabilities
- Monitor cash balances and inform FinCo if action is needed.
- Upon FinCo´s request, facilitate all necessary communications related to cash withdrawals for the Port Sudan office or associated projects.
- Supporting FinCo with Cash journal´s entries and reconciliations.
- Translating documents or during meetings upon request.
- Visiting Tax authorities and Banks for document submission/ collection.
Minimum Qualification, Skills and Experience Required:
| Education | Desirable finance, business or administration related diploma |
| Experience | Essential previous working experience of at least two years in the same position or similar jobs Essential previous working experience of at least one year in international organizationsDesirable experience in MSF or other NGOs in developing countries |
| Languages | Mission language (English) and Local language essential. |
| Knowledge | Essential computer literacy (word, excel, internet)Good working knowledge on MS Office |
| Competencies | Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioural Flexibility L2 Commitment to MSF Principles L2 Stress Management L3 |
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
How to apply
Applications Must be in English language and include:
CV, application letter, copy of educational, experience certificates and personal identification (preferably passport)
interested candidates are requested to Submit their Applications Online Only on Google Forms.
You must complete the form on the link in order for your application to be considered.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Opening date: 10/2/2024 – Closing date: 23/2/2024
