HEAD OF MISSION SUPPORT (Madani)-MSF Belgium
Job Description
| Section/Unit: | Operations |
| Supervisor: | Head of Mission |
| Location: | Madani |
| Salary: | 1533.86 USD |
| Deadline: | 20 Dec 2023 |
Main Purpose
Supporting the Head of Mission in security management and coordination tasks, ensuring a smooth relationship with local and national authorities, contributing to the context analysis and follow-up, to the management of information, and providing translations and interpretations according to MSF protocols, standards, and procedures to facilitate the mission coordination tasks
Duties and responsibilities:
Accountabilities
- Supporting the HoM in promoting and protecting the MSF image externally and assisting in context analysis, disseminating relevant context information to the coordination team, regularly informing them on key issues, updating general information on the context for MSF internal documents,, and advising on cultural appropriateness of organized activities and individual behaviors.
- · Analyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development of security plans for the mission and project. Advising the PC and HoM on aspects of security management
- Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up-to-date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, to facilitate contacts and meetings.
- At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.)and preparing a full report
- Ensuring the follow-up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.
- At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff.
- Guide and facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.
- Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos, and formal requests. Monitoring the correspondences in the absence of the HoM.
- Assisting in the elaboration of the advocacy plan of the mission in collaboration with the PC, MedCo, and the Communications responsible and supporting its implementation and follow-up.
Minimum Qualification, Skills, and Experience Required:
Education: University degree or similar level of education
Experience: – Experience in humanitarian aid and within MSF is advantageous
– Previous work experience in Jazeera State (Madani specifically) is a strong asset
– Essential strong understanding of the workings of the different administrations of the country
– Experience working on political, security, and humanitarian issues in the country
Language: – English and Arabic essential
Knowledge: – Computer proficiency in MS Excel and Word
– Good analytical skills, at ease with figures and economic data
– Excellent communication and diplomatic skills, including writing skills
Application Requirements:
Interested candidates are requested to send the applications with documents; (motivation letter, Updated CV, Educational certificates, work experience certificates, previous employers’ references, and copy of their national ID) to:
Via hand delivery of the application through the Labour Office, Wad Madani
NOTE: Please note that MSF will Only accept applications and CVs submitted in the English language. Only shortlisted candidates will be called.
Opening date: 11th December 2023 Closing date: 20th December 2023
