HEAD OF MISSION SUPPORT (Port-Sudan) – MSF Holland

Job Description

Organization	Medecins sans Frontieres Holland
Job Title	HEAD OF MISSION SUPPORT
Location	Port-Sudan
Section/Unit	Operations
No. of Post	1
Grade Level	9
Duration	12 months
Supervisor	Head of Mission
Closing Date	07 Oct 2025

Supporting the Head of Mission in security management and coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks.

Duties and responsibilities:

• Supporting the Head of Mission (HoM) in promoting and protecting the MSF image externally and assisting in context analysis, disseminating relevant context information to the coordination team, regularly informing them on key issues, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviors.
• Analyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development of security plans for the mission and project. Advising the HoM on aspects of security management
• Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.
• At the request of the HoM, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.) and preparing full report
• Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff
• Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos and formal requests. Monitoring the correspondence in the absence of the HoM.
• Assisting in the elaboration of the advocacy plan of the mission in collaboration with the PC, MedCo and the Communications responsible and supporting its implementation and follow up.

MSF Section/Context Specific Accountabilities

• Supporting HoM in preparing external and internal reports, including the monthly mission situation report (SitRep).
• Keeping record of contextual security incidents.
• Keeping an organized archive of official correspondence and legal mission documents.
• Preparing minutes of the meetings and keeping record of the meetings and the contact lists.
• Supporting other departments of coordination office in liaising with the relevant authorities.
• At the request of HoM, assisting HoM during the visits to the projects or covering gaps for PC Supports (field visits).

Performing other tasks if requested by HoM.

Minimum Qualification, Skills and Experience Required:

Education	University degree or similar level of education
Experience	Experience in humanitarian aid preferably within MSF. Essential strong understanding of the workings of the different administrations of the country Experience working in political, security and humanitarian issues in the country
Languages	Fluent English and Arabic languages (spoken and written) are essential
Knowledge	Computer proficiency in MS Excel and WordGood analytical skills, at ease with figures and economics data Excellent communication and diplomatic skills, including writing skills
Competencies	People Management and Development L2 Commitment to MSF Principles L2 Behavioural Flexibility L3 Results and Quality Orientation L3 Teamwork and Cooperation L3
Additional requirements of   the      position:	Flexibility and adaptability Availability outside of regular working hours Ability to travel to the MSF OCA project locations and coping with difficult working/living conditions Good stress management skills

How to apply

Interested candidates are requested to send their CV & copy of educational and experience certificates directly to MSF Holland Port-Sudan Office

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.