MISSION PHARMACY MANAGER – FOCAL POINT IMPORTATIONS (Port sudan) – MSF Spain

Job Description

Section/Unit:	Medical & Paramedical
Salary	2569 USD
Supervisor:	Medical Coordinator OCBA plus other Sections in Sudan
Location:	Coordination Office – Portsudan
Deadline:	17 Nov 2024

Defining, coordinating and monitoring all pharmacy related activities in the Mission, according to MSF standards and values, the Medical Coordinator instructions and with consideration of national and international laws and regulations, in order to ensure the quality and proper organization of medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical coordinator, the correct use of medicines and medical material.

Duties and responsibilities:

• Supporting the HoM and MedCo in representing and defending MSF’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while complying with the national laws and regulations and following MSF protocols. Ensuring a close follow up of the National Drug Supply particularly in projects where MSF is working in conjunction with MoH. Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
• Supervising the running of the pharmacies across the mission, ensuring the proper implementation of MSF Safety standards, incl. pharmacovigilance follow up and waste management protocols, and to national and international legislation, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. In case of integration of medical stock under the supply, this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of same. Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits.
• Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies; collecting and analyzing stock indicators according to physical records and logistic across different projects and together with the Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
• Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Supporting the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to approval of Section Pharmacist.
• Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products. 
• Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. Ensuring that all inventories of drugs and medical devices exist and are updated. In close collaboration with Logistics Department, supervising storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents’ control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Being responsible for follow-up of loans/donations and management of expired medications according to MSF procedures (and national legislation in case of expired drugs).
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guidelines/procedures.
• Participating in reporting according to MSF guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns.

MSF Section/Context Specific Accountabilities

• Developing standard Operating Procedures (SOP) relating to importation, storage and distribution from transit warehouse in Port Sudan in collaboration with supply coordinators, logistic coordinators, medical coordinators, mission pharmacists/pharmacist coordinators.
• Administratively under MSF OCBA, first line of communication for any issues with medical coordinator OCBA BUT all issues or doubts need to be shared with the medical coordinators of the OCs part of the intersectional agreement.
• Ensure regular and effective communication with all medical coordinators, supply coordinators, logistic coordinators and pharmacy coordinators/mission: informations need to be shared among all sections involved in the intersectional agreements, trying to avoid side conversations (if not ad hoc). All sections involved in the intersectional agreement need to have full, comprehensive information.
• Support medical coordinator/s in negotiation with FMOH and NMBP regarding pharmaceutical related matters.
• Providing a monthly summary of activities to all OCs part of the intersectional agreement.
• Problems should be shared among all the sections involved in the intersectional agreement; solutions should be discussed among sections.
• Regularly update information on pharmaceutical legislation in particular importation and inform section pharmacists and/or medical coordinators accordingly.
• Follow up the National Essential Drug List updates and advocate for change or discuss therapeutic specificities if necessary.
• Perform regular meetings with the mission pharmacists/medical coordinators where pharmaceuticals information are exchanged and problems shared in order to find common solutions.
• Together with the mission pharmacy manager, ensure that the medical orders are compliant with the national regulations.
• Ensure the MSF supply policy for Sudan is compliant with national rules regarding legislation on imports, storage and distribution, destruction procedures:
• Ensure that the technical requirements from the National Quality Control Laboratory are respected by all sections (sampling order, manufacturer data, certificates of analysis.
• Liaise with MSF Purchase Centers (MSF Log and MSF Supply) for assuring the compliance of procurement centers procedures to the import’s rules of the country (banned manufacturers, banned products, banned dosages, patient information leaflet language, pharmacopoeia references…).
• Document all problems encountered with importation in order to identify lessons to be learned.
• Take the lead to draft and regularly update a detailed document on importation rules implemented in the country outlining the specificities per product and shares it with the medical coordinators, OCB and OCBA sections pharmacist managers and procurement centers.
• Ensure a coherent communication and procedures according to MoH rules:
• Collect monthly inventory of psychotropic and narcotics and provide the information to the Central Pharmacy as required.
• Support the mission pharmacy manager in case of problem with pharmaceutical importation by jointly liaising with the NMPB.
• By liaising with the mission pharmacy managers, ensure the communication of sections inside the agreement with the NMPB concerning pharmaceutical issues is maintained in a coherent line.

Minimum Qualification, Skills and Experience Required:

Education	Essential: pharmacy degree (or equivalent 4-5 years diploma according to the country of origin of the pharmacist).   Mandatory Sudanese Pharmacy registration.
Experience	Essential demonstrated two years’ experience in pharmacy management. Desirable Minimum 1 year experience with MSF.Experience with Sudanese importation system.
Languages	Arabic and English essential.
Knowledge	Essential computer literacy (word, excel, internet).Desirable knowledge of “Isy stock”.
Competencies	Capacity to Negotiate L4. Networking and Building Relationships L4. Commitment to MSF Principles L3. Behavioural Flexibility L3. Results and Quality Orientation L3. Teamwork and Cooperation L4.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.

How to apply

Applications must be in English language and include:
CV, application letter, copy of educational – experience certificates and Sudanese Pharmacy Registration, interested candidates are requested to submit their applications in a sealed envelope mentioning (MSF Spain – Application for PHARMACY MANAGER, MISSION – FOCAL POINT IMPORTATIONS) at MSF-Spain Office, House No. 113, Block No 4, Airport Area, Port Sudan.

Test and interview will be carried out in English.

Only short-listed candidates will be contacted.

Opening date: 7/11/2024 – Closing date: 17/11/2024