Pharmacy Storekeper (Kosti) – MSF Spain

Job Description

Organization	Medecins sans Frontières Spain
Job Title	Pharmacy Storekeper
Location	White Nile – Kosti
Section/Unit	Medical & Paramedical
No. of Post	1
Salary	820 USD
Supervisor	Project Pharmacy Manager / Project Medical Referent
Closing Date	24/07/2025

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor and/or Pharmacy Manager, and in collaboration with the logistics team.

Duties and Responsibilities:

• Supervising material orders and dispatching in order to ensure rational use.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability.
• It includes: 
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor.
• Informing Pharmacy Supervisor as soon as stock reaches alert limit
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising page 1 of 2 in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

MSF Section/Context Specific Accountabilities

• Ensure regular and accurate updates of the tools of central pharmacy and project expanded EPREP, ensure is inventoried and properly identified, every scenario is clearly labelled and the content of every box/shelf  is clearly visible and accessible for all the team, to facilitate rapid access in case of urgent needs.
• Maintain a well-organized and up-to-date stock card system for each item, ensuring alignment between physical stock and theoretical stock. Analyze any discrepancy between the stock cards, the software (Isystock) and the physical stock.
• Closely monitor items approaching expiry within six months, proactively flagging them to the supervisor for appropriate action (donation proposal, return of articles or stock reallocation) in accordance with MSF protocols.
• Maintain a clean, orderly, and logically structured pharmacy layout, assuring that all the items on the shelves are properly labelled and the bulk stock on the pallets are identified and labelled, making a map of the pharmacy stock. A proper segregation of EPREP and regular stock in appropriate zones (reception/dispatch, expiry, quarantine, and expired items area) is required.
• Contribute to the preparedness and quick mobilization of medical supplies during emergency responses.
• Monthly update the register of expired or damaged medicine/drugs, and the categorization for easy disposal.

Minimum Qualification, Skills, and Experience Required:

Education	Essential, secondary school. Desirable, medical related studies.
Experience	Essential previous experience of at least 2 years in similar or relevant positions.Desirable previous experience in MSF or other NGOs in developing countries
Languages	Essential local language, desirable mission working language.
Knowledge	Essential computer literacy (word, excel and internet)
Competencies	Results and Quality Orientation L1Teamwork and Cooperation L1Behavioural Flexibility L1Commitment to MSF Principles L1 Service Orientation L1Stress Management L2

How to Apply

Interested candidates are requested to submit their application to the Labor Office in White Nile – Kosti, in a sealed envelope mentioning (MSF Spain – application for PHARMACY STOREKEEPER)

Applications must be submitted in English Language including:

• Complete CV in English and copies of all certificates and Diplomas (Experience & Training Certificates and Education certificates) (including a Motivation letter).
• Sudanese National ID/Passport.

Tests and interviews will be carried out in English.

Only short-listed candidates will be contacted.