Project Coordinator (PC) Support (Karari ) – MSF Swizerland

Job Description

Section/Unit: Operations

Grade Level: 8

Supervisor: Project Coordinator – PC

No. of Post: 1

Duty Station: Currently based in Karari locality, with potential work placements throughout Khartoum State (particularly Sharg Al Nil)

Duration: 6 months

Closing Date: 10 August 2025

Médecins Sans Frontières – Switzerland (MSF-Swiss) is a medical, humanitarian, impartial and international non-profit organization. MSF provides exclusively humanitarian and medical assistance to populations in need, without discrimination on the basis of race, religion, philosophy, or politics and is independent of any political, religious, military or economic power.

At MSF Switzerland, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification. 

We encourage applications from individuals of all genders, ages, ethnicities, backgrounds, religions, beliefs, ability status, and all other diversity characteristics. 

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment.

MSF-Swiss is seeking to employ 1 (one) qualified candidate in the Khartoum Project for the position of Project Coordinator Support. Interested applicants may find the detailed job description of this position below.

Main Purpose of the position:

Providing support to the Khartoum Project Coordinator (PC) in the management and coordination of the project, ensuring a constructive relationship with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

Responsibilities:

• Representing MSF externally together with the PC or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally
• Monitoring, analysing and reporting on key issues (security, risk, etc.) to the PC and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing regular context analysis based on recent incidents and developments
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans
• Assisting the PC in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Writing meeting minutes and contributing to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating contacts (names, telephone numbers, addresses and other relevant details), actor mapping, and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing appointments for the PC and others as needed.
• Drafting, translating and reviewing documents and acting as an interpreter when needed.  Assisting the PC in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the PC.
• Being contactable by phone and available to assist the PC with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
• Performing assigned additional responsibilities or tasks as required by the PC

Qualifications and requirements:

Education: Essential Secondary Education

Experience:

• Essential:
  • Experience in and exposure to working in a complicated political, security and humanitarian environment
  • Experience in similar jobs in the field of humanitarian aid with MSF or other NGOs
  • Experience in data collection, reporting and analysis
  • Strong networking skills and written and verbal communication skills
• Desirable: Management experience

Language: Arabic and English, high level command oral and written.

Knowledge: 

• Essential computer literacy (word, excel, Internet/social media)
• Excellent understanding of MSF’s principles and values
• Strong knowledge of governmental and humanitarian actors, structures, and functions
• Knowledge of and interest in humanitarian issues
• In-depth contextual knowledge and analysis skills
• High level of knowledge of local culture and customs

All applications should at a minimum include:

• Accurate contact information (candidate’s primary and secondary phone number)
• Copy of the National identification document (National Number/national ID/Passport)
• Cover letter detailing your motivation for this specific position
• Complete CV, detailing the applicant’s education, professional experience
• Copies of relevant diplomas and certificates mentioned in the CV
• Contact information of previous employer(s) and other references