PROJECT COORDINATOR SUPPORT (KHARTOUM) – MSF Spain
Job Description
| Organization | Medecins sans Frontières Spain |
| Job Title | PROJECT COORDINATOR SUPPORT |
| Location | KHARTOUM |
| Section/Unit | OPERATIONS |
| No. of Post | 1 |
| Salary | 1503 USD |
| Duration | 6 Months WITH POSSIBILITY TO EXTEND |
| Supervisor | PROJECT COORDINATOR |
| Closing Date | 20 August 2025 |
We are looking for motivated, experienced, and committed professionals who are eager to support
coordination efforts, strengthen security management, and maintain strong relations with authorities to
ensure the smooth running of MSF?s medical operations in one of our key project locations.
As the Project Coordinator Support for MSF Spain?s operations, you will play a vital role in
supporting the Project Coordinator in managing security, coordination, and external relations.
With a focus on context analysis and liaison with authorities,
Duties and responsibilities:
- Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF?s image externally
- Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments
- Assisting in exploratory missions and assessments as needed and participating in the development of security plans
- Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
- Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. ? Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
- Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
- Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)
- Performing assigned additional responsibilities or tasks as required by the Project Coordinator.
MSF Section/Context Specific Accountabilities
- Follow-up and ensure that all permit processes are timely and correctly managed by the Liaison Officer, and that all information required for and produced by permit management are organized and properly shared with the involved positions (including Port Sudan level).
- Preparing and drafting internal and external activity reports when requested.
Minimum Qualification, Skills and Experience Required:
| Education | University degree (Bachelor or Diploma), preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.) |
| Experience | Essential: 1 year Experience, exposure working in a complicated context and humanitarian environment in operation side same or related position. Essential: Experience in data collection, reporting and analysis Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOsDesirable: Management experience |
| Languages | Mission language essential (English & Arabic high level command oral and written) |
| Knowledge | Essential computer literacy (word, excel, Internet/social media) Excellent understanding of MSF?s principles and values Knowledge of and interest in humanitarian issues In-depth contextual knowledge and analysis skills High level of knowledge of local culture and customs |
| Competencies | Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioral Flexibility L2 Commitment to MSF Principles L2 Stress Management L3 |
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
How to apply
Interested candidates are requested to submit their application to the KHARTOUM STATE, HAC-OFFICE IN Khartoum, Almujahdeen Africa St, in a sealed envelope mentioning (MSF Spain ? application for PROJECT COORDINATOR SUPPORT)
HAC Officer Google Maps Location: https://maps.app.goo.gl/YnsP4XrQVLxVocyu7?g_st=ipc
Applications must be submitted in English Language including:
✓ Motivation letter in English.
✓ Updated CV in English.
✓ Copy of Personal national ID / Passport.
✓ Copy of relevant educational diplomas.
✓ Copy of relevant work certificates.
✓ Copy of others relevant documents.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Administrative conditions:
- This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission. and the program needs.
- The general conditions are detailed in the staff regulations, work contract and health policy.
Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.
Confidentiality is required and demanded at any time, violation of this will result in immediate admin?istrative action!
YOU ARE PART OF MEDECINS SANS FRONTIERES:
You are expected to treat all the persons you get involved with (beneficiaries, soldiers, villagers, etc… respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.
