SUPPLY ACTIVITY OFFICER (Atbara) – MSF Spain
Job Description
| Organization | Medecins sans Frontieres Spain |
| Job Title | SUPPLY ACTIVITY OFFICER |
| Location | River Nile – Atbara and Project Sites |
| Section/Unit | Logistics and Supply |
| Supervisor | Logistics Manager / Supply Team Leader |
| Salary | 986 USD |
| Closing Date | 16 Dec 2024 |
Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission
Duties and responsibilities:
- Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
- Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)
- Purchasing: Performing the day to day purchasing activities in a particular supply office (coordination or project level)
- Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in a particular supply office (coordination or project level) ensuring an efficient shipment of goods
- Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols
- Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission.
- Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description
MSF Section/Context Specific Accountabilities
- Be responsible of the warehouse management. Have inventories updated weekly, stock cards in every item and control of everything coming in/out.
- Ensure that warehouse is organized and clean, everything arranged and in good conditions.
- Anticipate orders before rupture. Specially the items which have most frequent output.
- Do a right assessment of the market with competitive prices. Respect MSF protocols of quotations and validations.
- Ensure that every order is proceed without delays. Have a follow up document for all the request and status.
- Direct communication with the supervisor with transparency of the processes, purchases and management of the team.
- Responsible of arranging transports, contact with transporters. Selection of the more suitable transportation (capacity, price, quality).
- Managing the team to unload the goods from the vehicles and do the reception control with the supported documentation and verification according to our request, if needed help them and hiring DW for this specific task.
- The main task is to be processing orders, not purchasing or receiving stock, just in case of need.
Minimum Qualification, Skills and Experience Required:
| Education | Essential University bachelor’s degree in Business Administration, Commerce, Economics, related studies.Desirable higher technical diploma, in supply chain or commerce related studies |
| Experience | At least 2 years’ experience in supply chain related jobs or in the logistics departmentDesirable proven understanding of MSF Field Logistics. |
| Languages | Essential mission language and local language desirable Arabic and English. |
| Knowledge | Computer literacy |
| Competencies | Results and Quality Orientation Teamwork and Cooperation Behavioral Flexibility Commitment to MSF Principles Service Orientation Stress Management |
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
How to apply
Applications must be submitted in English Language including:
- CV, Copies of Certificates, National ID, Cover Letter, Labour card and Contact numbers
Interested candidates are requested to submit their application to the HAC Office in Aldamer, in sealed envelope mentioning (MSF Spain – application for SUPPLY ACTIVITY OFFICER)
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Opening date : 09/12/2024 Closing date : 16/12/2024
