Warehouse Manager(Port Sudan) – MSF Holland

Job Description

Section/Unit:	Logistic & Supply Chain
Supervisor:	Logistic Coordinator & Supply Coordinator
Location:	Port Sudan
Salary:	1,533 USD
Deadline:	15 Dec 2023

Background:

Defining, coordinating, and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards, and procedures to ensure the optimal running of the mission.

Duties and responsibilities:

• In collaboration with the Supply Chain Team Leader defining the Warehouse and Stock Management activities and planning the annual budget to identify and optimize the response to the needs of the mission and the targeted population.
• Monitoring the implementation of the Warehouse and Stock Management activities, following up on the medical and logistics stocks, ensuring compliance with MSF standards, protocols, and procedures, and reporting to the line manager on the development of the ongoing programs. This can include the following: 
• Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices
• Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, IS warehousing tool, inventories…)
• Ensuring the safety and security of goods and people inside and outside the premises under his/her responsibility
• Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line managers, owners of stocks, and pharmacist
• In collaboration with the HR Coordinator, participating in the planning and implementation of HR-associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development, and communication) of the staff under his/her responsibility to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities about his area
• Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility. Managing his team and elaborating their activities planning (Warehouse supervisor, storekeepers, and log-helpers.)
• Participating in monthly reports according to guidelines
• Performing delegated tasks according to his her specialty and as specified in his/her job description.

MSF Section/Context-Specific Accountabilities

• Strategically manage warehouse in compliance with MSF’s policies and vision.
• Adhere to all warehousing, handling, and shipping legislation requirements.
• Liaise with requestors, suppliers,and transport companies.
• Plan work, assign tasks appropriately, and appraise results
• Produce reports and statistics regularly (IN/OUT status report, dead stock report, etc).
• Communicate with other departments to ensure products are shipped promptly.
• Conduct physical counts of products and reconcile with data to maintain adequate inventory levels.
• Has the ability to handle emotional and frustrating situations, including bureaucratic barriers, without losing composure in such situations.

Minimum Qualification, Skills, and Experience Required:

Education	Secondary education, desirable warehouse management related studies, procurement, or certificate in clearing and forwarding or related fields
Experience	Essential at least two years of working experience in related activities.Desirable previous experience with MSF Logistics or Supply Department or other NGOs, and working experience in developing countries
Languages	Mission language essential; local language desirable
Knowledge	Computer literacy, (for warehouse: mathematics, reporting and analytical skills)
Competencies	People Management and Development L2Commitment to MSF Participles L2Behavioural Flexibility L3Results and Quality Orientation L3Teamwork and Cooperation L3

How to Apply

Interested candidates are requested to send their CVs & copies of educational and   experience certificates to the MSF-Holland Port-Sudan office