Administration Officer – NRC
Job Description
Administration Officer Sudan Khartoum (Internal only)
| Organization | The Norwegian Refugee Council |
| Job Identification | 5359 |
| Job Category | Administration |
| Locations | Khartoum |
| Apply Before | 21/03/2022, 16:15 |
| Degree Level | Bachelor’s Degree |
The Norwegian Refugee Council has an interesting and rewarding opportunity to be part of our newest country of operation – Sudan.
The NRC has recently re-registered to operate in Sudan, and is currently in country start-up phase, conducting assessments and designing the first steps of the programme. Focus will be given to people displaced by conflict, refugees, and vulnerable migrants, and potential geographical areas of work will be Khartoum state, South Kordofan, Darfur, White Nile and Gadarif area.
The purpose of the Admin Officer (Executive Assistant) position is to provide support to the Country Management Group (CMG) in driving forward the Country strategy. The executive assistant will coordinate the country reporting process as well as providing administrative support to the Country Director.
This position will report to the HR and Administration Manager, with close collaboration with the Country Management group and the Country Director
Duties and Responsibilities
Generic responsibilities
- Ensure adherence with NRC policies, tools, handbooks and guidelines
- Implement delegated support function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the Admin function
Specific responsibilities
- Responsible for setting up and coordinating Country Management Group meetings, including drafting of agenda, identification of meeting venue and/or video conference, minute taking and follow-up on actions and wider information sharing with relevant people
- Writing, filing, and follow-up on minutes of management team meetings, including the CMG, as well as the Support Management Group, Programme Management Group, and – in time – Operations Management Group
- Collate inputs from Area Management Teams and other departments for periodic reporting, including the NRC triannual reports
- Track and analyse progress against NRC Country Strategy for Sudan
- Maintain and update the Weekly Read File and Operations Room. If necessary, help set up and maintain the Crisis Management Team room.
- Maintain overview of Country Director projects, agendas, correspondence, upcoming engagements and open issues
- Support the Country Director with relevant administrative and secretarial tasks, such as preparation for donor briefings, NRC-hosted NGO meetings, travel plans, greeting guests etc.
- Support Sudan HR and Administration unit, with administrative arrangements related to events held by the NRC Sudan country office
- Other as hoc tasks related to HR and admin as identified by the Line Manager.
Qualifications / Context related skills, knowledge and experience:
- Experience from working as an Admin Officer or similar job profile (e.g. as a PA).
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Excellent knowledge of English, written and spoken
- Ability to take high-quality meeting minutes
- Digital/computer literacy
- Candidate must be (Current NRC Staff & Service staff).
We can Offer
- Duty Station: Country Office – Khartoum
- Travel: 15 %
- Salary/Benefits: NRC offers a competitive compensation and benefits package
- NRC may be required to verify the identity of its partners and employees to check they have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
- Females are highly encouraged to apply
- Please apply in nrc.no/careers
- Closing date: 21/03/2022
About Us
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.
The NRC headquarters is located in Oslo and has about 280 employees. Additionally the organisation has a presence in Brussels, Geneva, Washington, D.C., Berlin, London and Addis Ababa. NRC was established in 1946 under the name “Europahjelpen” (“Aid to Europe”), to assist refugees in Europe after World War II.
For jobs from The Norwegian Refugee Council visit: NRC Jobs Page
