HR and Admin Assistant (Kosti) – NRC
Job Description
| Organization | The Norwegian Refugee Council |
| Position: | HR and Admin Assistant |
| Duty station | Kosti |
| Closing date | 03/19/2023, 01:51 PM |
The Norwegian Refugee Council has an interesting and rewarding opportunity to be part of our newest country of operation – Sudan.
Who Are We ? NRC is an International Non-Governmental Organization that operates in more than 30 countries. The main headquarter is in Oslo – Norway. NRC resumes its operation in Sudan on March 2020 and since then it has established different Area Offices in Gadarif, Fasher, Geneina, Kosti and South Kordofan. NRC is mainly involved in different core competencies such as Education, Protection, Wash, Shelter, Livelihoods and Food Security and Camp Management. The current Country Office is placed in Khartoum.
As a priority, NRC is therefore hiring a HR & Admin Assistant be part of establishing NRC’s programme in Sudan.
Role and responsibilities
The following is a brief description of the role.
- Adhere to NRC policies, tools, handbooks and guidelines.
- Assist with the implementation of the HR and Admin function portfolio according to plan of action for Sudan.
- Prepare and develop status reports as required by management.
- Promote and share ideas for improvement of the HR and Admin function
- Assist with the implementation of HR policies and procedures at office level.
- Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
- Update staff records and files, including contracts, leave, medical, appraisals, etc. and ensure proper filing of documents on O365.
- Generate monthly records and reports such as staff lists, leave and other HR statistics.
- Process and follow up claims for medical cover and insurance.
- Prepare staff contributions to relevant statutory bodies (social security, pensions etc.)
- Under the supervision of the HR Coordinator / Manager, the Assistant is responsible for maintaining of trackers and NRC People Systems (staff database, Attendance, Leave, Overtime and health insurance), provides information on request and compiles information for HR reporting.
- Assist in the staff recruitment throughout the process.
- Ensure monthly timesheet are done by staff within the office area and kept at HR files.
- To maintain the incentive workers records in the line with NRC related standard operation procedures (SOP).
- To facilitate and advise staff on the local medical insurance.
- Scan, print, copy as required, and ensure that the filing tree of NRC Sudan is updated with scanned copies for all employees’ personal files.
- Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
- Any other tasks by line manager.
Professional competencies
- Experience from working as Human Resources and/administration Assistant in a humanitarian/recovery context.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities
- Bachelor’s degree in social sciences, Administration, Human Resources or another related field
- 1-2 years’ work experience as an HR or Administrative function
- Fluent in oral and written English and Arabic
- Ability to meet deadlines.
- Achievement of set benchmarks and objectives
- Ability to communicate (vertically & horizontally)
Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline
Female candidates are strongly encouraged to apply!
Email and paper applications will not be considered.
Salary/benefits: According to NRC’s salary scale and terms and conditions
Duty station: Kosti Area Office
Travel: 20%
