Risk and Compliance Coordinator – NRC

Job Description

Organization	The Norwegian Refugee Council
Job Identification	4252
Job Category	Risk Management
Locations	Khartoum
Apply Before	04/27/2022, 10:25 AM
Job Schedule	Full time

 Risk and Compliance Coordinator (Only for Nationals) –Advertisement

P.S: Please ensure that you fill in all details before submitting your application on NRC people (Oracle HR). Empty and incomplete applications will not be considered.

NRC resumed operations in Sudan in 2020, providing humanitarian assistance, protection, and durable solutions. Our country programme integrates all of NRC’s six core competencies (camp management, education, ICLA, livelihoods, shelter, and WASH), and provides a rapid response capacity (including for the recent refugee emergency in eastern Sudan), and thematic capacities for cash and markets-based approaches, advocacy, digital modes of assistance, and co-leading various technical and strategic coordination platforms.

Role Specific Information

Aiming at strengthening the organisation’s risk management capacity, in 2019 NRC decided to establish a Risk Management and Compliance (R&C) function across the organisation.  This function is responsible for: i) enabling NRC to manage risks by supporting  organisational efforts to identify, assess, prepare for and respond to risks; ii) fostering a risk management culture by institutionalising processes and systems that embed risk management into operations and build capacity and awareness on risk throughout NRC; and iii) improving organisational effectiveness by streamlining compliance practices and enabling better prioritisation of support resources to highest-risk issues

At country office (CO) level, the R&C function has been tasked with supporting risk owners in their efforts to manage risks, providing assurance to the Country Management Group (CMG) on CO compliance within high risk areas/issues, promoting a risk management culture in the CO through training and communication, ensuring CO’s compliance with standards and regulations that fall outside the scope of existing CO functions (Protection from Sexual Exploitation and Abuse (PSEA), Data Protection (DPR), Code of Conduct, Securing Supporting Documentation, COTER and sanctions) and ensuring that complaints from external and internal stake holders are properly handled and responded to.

Duties & Responsibilities

The Risk and Compliance Coordinator is responsible for supporting the CO’s efforts to effectively manage risks; promoting a risk management culture within the CO, for supporting the Country Director (CD) in ensuring the CO’s compliance within high-risk areas and with regulations not specific to a given function (i.e. SSD, COTER, sanctions); and responding to any issues or questions that arise relating to the CO’s work on PSEA, DPR, legal and Code of Conduct.

• Support the CD and the CMG by ensuring:
  1. That risks in the CO’s operations are identified, assessed and controlled effectively; and
  2. CO’s compliance within high-risk areas/issues, by:

• 1.  identifying such high-risk areas/issues;
  2. conducting regular compliance checks on the said areas/issues (e.g. spot checks);
  3. reporting regularly to the CD and the CMG on compliance issues; and
  4. Support in implementing compliance improvement measures throughout the CO.
• Support the CO with maintaining and updating all risk management and compliance related CO registers, namely the CO Risk Register, Waiver Register, Recommendations Tracker and Standards Operating Procedures (SOP) Register.
• Support in-country function leaders (Head of Support, Area Managers, Head of Programmes, Health Safety and Security Manager) with implementing compliance improvement measures related to high-risk areas/issues.
• Support the development of new SOPs, innovative risk & compliance programming. Advise and propose alternative procedures in specific situations.
• Examine, analyze and propose corrections on major contracts (donors, partners) LoUs and MoUs, service contracts and other contractual agreements before being endorsed by the HOS and possible signature by the Country Director.
• Support the monitoring and evaluation of suppliers, state partners, civil society as well as implementation partners, while ensuring the control of their capacities and management system.
• Technical focal point on the project for securing all country documentation (Supporting documentation Project) and data protection and electronic and physical archiving / filing according to the transaction / donor number.
• Design and implement quality control frameworks for all financial, logistical, human resources & administration, ICT, etc. elements.
• Ensure spot checks of compliance and compliance with NRC rules, donor rules and make sure Watch Dog verification for all suppliers prior to payment.
•  In collaboration with the finance department, ensure that all financial transactions are coded with the correct donor code (if applicable), accounting account, activity code, cost center and any other necessary information on publications and physical documents before the recording of the  transaction in Agresso.
• Advise, monitor and ensure compliance with national laws and regulations eg tax legislation (taxes and duties, labor law, HAC requirements, NRC procedures and policies as well as donors in supply chain, financial procedures, human resources and programs, in accordance with relevant NRC manuals and guidelines.
• Assist conduct investigations with regional and / or anti-corruption councils of HO.
•  Participate in grant opening, review and close meetings and report potential risks as well as provide advice and support to NRC and donor compliance.
• Review the NRC’s investigations recommendation tracker  to ensure improvement of the listed areas and maintain positive results
• Facilitate the preparation, execution of spot-checks; annual donor audits and at the same time follow up on the recommendations of external and internal audits ; visits by controllers and programmatic advisers 
• Establish of audit trails for all procurement and financial documents while ensuring that all financial and other documents are clearly and correctly stamped (with donor stamp if applicable) and “paid” stamp before archiving.
• Ensure that national and international timesheets are signed and archived correctly as per NRC Sudan Filing Tree & Access SOP. 
• Prepare and share a monthly compliance report with clear action points on work progress.
• Working with Regional Risk & Compliance  and Global experts- To conduct training / awareness sessions in Anti-Corruption, PSEA and Data Protection
• Follow up on any other task assigned by the line manager.

Our Ideal Candidate:

• Minimum 3 years of experience from working in compliance, auditing or risk management functions or minimum 4 years of experience from working in coordinator positions in the humanitarian sector.
• Documented results related to the position’s responsibilities.
• Knowledge and skills in the international regulatory context applicable for INGOs.
• Knowledge and skills in any of the following: safeguarding, accountability to affected populations or Code of Conduct related matters.
• Fluency in English, both written and verbal.
• Valid driver’s license.
• Knowledge of the regulatory context in the country of service.
• Fluency in local working language (if necessary).
• Other to be defined by the CO.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Female candidates are strongly encouraged to apply!

Email and paper applications will not be considered.

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Khartoum

Travel: 50%

Duration of Contract: 12 months

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable. 

To apply please visit www.nrc.no careers