Pharmacy Officer (Al Manaqil) – PUI
Job Description
| Organization | Premiere Urgence Internationale |
| Job Title | Pharmacy Officer |
| Location | Al Manaqil |
| Section/Unit | Program – Health & Nutrition |
| Supervisor | Head of Base |
| Duration | 4 months |
| Closing Date | 23 Jan 2025 |
Based in Al-JAZIRAH, under the direct management of The pharmacy officer will have to ensure the general good functioning of the central PUI pharmacy in Jazeera and an adequate supply of quality medicines and medical equipment from the different bases of the project.
He/she must ensure the proper management of medicines (supply, storage, distribution, monitoring of stocks and consumption) for the entire Jazeera base, both at the level of the central pharmacy and at the level of the operational bases and health structures supported.
The drug supply chain must be safe, reliable and documented at all levels.
The pharmacy officer is responsible for:
- Data collection, consolidation and analysis
- Supply Management
- Inventory Management
- Staff supervision and technical support
- Reporting/meeting
Duties and responsibilities:
Data collection, consolidation and analysis
- He/she supervises the monthly data collection (inputs/outputs, inventory, consumption) from Jazeera base and health centers and their entry into the Saga stock software/ Excel files.
- He/she analyzes this data to optimize the management of drugs and medical equipment (needs estimation, control, supply, cold chain, expiration dates, surplus/out of stock, etc.).
- He/she ensures the regular and appropriate use of management documents (stock sheets, delivery slips, computer tools etc.) by the pharmacy assistants at mobile health clinic level and at the level of the health centers supported.
- He/she works in close collaboration with the medical team to verify, in relation to epidemiological data, the status of stocks and consumption and to evaluate the relevance of prescriptions.
- He/she must provide in real time any reliable data of stock, consumption, use of drugs and health products for the project.
- He/she makes a backup, at least monthly, of all computer data (back up).
Supply Management
- He/she elaborates the orders in collaboration with the Health Coordinator and ensures the follow-up of the orders sent to the Health Coordinator (orders for the project and punctual additional orders) in collaboration with the logistics coordinator.
- He/she supervises the delivery and reception of medical materials and consumables as well as the quality control of the medicines received.
- He/she informs the logistics and medical departments in case of non-compliance.
- He/she checks the conformity of the physical orders received against the expected theoretical quantities and informs the Health Coordinator (or his/her direct supervisor) in case of inconsistencies.
- He/she supervises the preparation, distribution planning and routing of the needs of the supported health structures.
- He/she participates in the preparation of donations/loans/exchanges with the Health Coordinator.
- He/she informs in advance and collaborates with the logistics department for the organization of the transport of medicines.
Stock management
- He/she controls the management of the central stock of medicines and medical consumables; in particular: stock movements both at the level of the Saga stock/excel computer database and physical movements, anticipation and management of expired products.
- He/she carries out a monthly physical inventory and performs random checks. In the event of a discrepancy between the inventory and the theoretical stock, he/she investigates and informs his/her supervisor.
- He/she is the guarantor of an appropriate (especially with regard to temperature, humidity, light and sanitary conditions), orderly (storage, classification, labeling) and secure (keys, access) storage according to PUI procedures.
- He/she ensures that the storage conditions are in accordance with national legislation, in particular for narcotic drugs and narcotics.
- He/she controls the stock management of the health facilities’ warehouses.
- He/she makes sure that the procedures and tools used in the health facilities supported are well understood and applied.
- He/she ensures that expired and/or damaged items are quarantined and that these items are effectively destroyed.
- He/she ensures pharmacovigilance and in particular informs immediately of any problem related to the quality of a drug, in accordance with the PUI procedures for pharmaceutical management.
Staff supervision and technical support
- He/she provides training and technical support to the pharmacy assistants at Base level and dispenser of the health facilities supported: stock management, rational use of drugs, substitution, critical analysis of consumption in the health facilities.
- He/she provides technical support to pharmacy assistants at Base level and dispenser in the health facilities supported by PUI: implementation of tools, coaching, occasional training.
- He/she reinforces the capacities of the teams of the health structures on the rational prescription of medicines in order to ensure an efficient use of medicines and medical consumables following consultation with the health coordinator.
- He/she monitors the consumption of medicines and consumables and informs the pharmacist (headquarters) and the Health Coordinator.
- He/she organizes field visits to ensure proper management of medicines at the level of the health structures supported.
Reporting / meeting
- He/she writes a monthly activity report to be sent to the Health Coordinator and pharmacist (Mission).
- He/she participates in medical meetings at the bases during field trips.
- He/she ensures the filing of documents and archives of the project.
- He/she represents PUI in Health Cluster meetings, etc., as needed.
- He/she edits and shares the monthly back up (Saga stock or pharmacy management tool) with the Health Coordinator and mission pharmacist.
- He/she updates and shares the annual PUI pharmacy activity plan at the base level.
- He/she participates in the monitoring missions of the donor.
- He/she contributes to the elaboration of donor reports specifically for drug-related information on the mission.
Minimum Qualification, Skills and Experience Required:
MANDATORY REQUIREMENTS
Education degree:
– At least a Bachelor’s degree in Pharmacy or related fields. Postgraduate or Master’s degree desirable.
Language skills:
Strong command in writing and editing documents in English and Arabic
Work experience:
– At least 2 years of work experience in logistics/administrative fields, experience with INGO is preferable INGOs is preferable.
Knowledge and skills:
- Good communication skills, diplomacy and a solution-oriented attitude
- Curiosity and interest in the organization’s activities
- Good ability to manage deadlines in emergency response contexts (stress resistance)
- Honesty, integrity
- Adaptability, flexibility
- Autonomy, sense of initiative and anticipation
- Punctuality
