Human Resources and Admin Officer(Red Sea) – Save the Children

Job Description

Section/Unit	Programme Implementation
Supervisor	Head of Program Implementation HPI
Duty Station	Red Sea
Closing Date	23 March 2024

CHILD SAFEGUARDING: 

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in-country programs or are visiting the country programs; ore because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The HR Officer will provide HR to the country office across the full range of HR processes within the candidate and employee lifecycle.

Duties and responsibilities:

HR-related 

• HR filling system management and updates both soft (create electronic archive) and hard copies including personnel files.
• Typing official letters and keeping proper records for HR in and out correspondences
• To assist in keeping central Personnel Information Management such as employees’ records keeping/filing, etc. 
• Supports the recruitment and onboarding of all long-term local and national staff.
• Responsible for all project HR files and procedures.
• In coordination with the operations, serves as project liaison with the home office HR team.
• Maintains apprised of all HR-related developments in Sudan, including changes in circulars and labor laws.
• Continually updates and audits HR files; addresses all HR inquiries emerging from office personnel.
• In consultation with the Finance department, supports the daily management of all mandated and supplemental pay-related allowances, tax matters, and other payroll and HR deduction matters.
• Directs and collects employee endorsement of all applicable policies, manuals, and other informational resources; ensures wide understanding and dissemination of HR policy across program staff.
• Collects timesheets every month, ensuring all supervisor approvals are received promptly.

Administration

• Diary management and arranging appointments, booking meeting rooms and conference facilities. 
• General office management such as cleanness, office needs Fuel requests and ordering stationery. 
• Organizing travel and accommodation for staff and customers 
• Arranging both internal and external events 
• Possibly maintaining the company’s social media accounts 
• Management. Arrange Hotel accommodation for staff/visitors.  
• Managing Events and meetings in coordination with the requesting departments 
• Management of Staff seating arrangement and relocation inside the office. 
• Manage Office Store management and
• Responsible for ensuring inside and outside office area quality of Cleanness. 
• Availing Drinking water and Electricity charges on all SCI premises 
• Follow up on all the maintenance of SCI premises. 
• Responsible for Drivers, cleaners, and cookers,
• Responsible for Payments of SCI field rented premises
• Managing Overtime payments for drivers and cleaners
• Raising PRs for all Admin purchases 

Staff National Social Insurance

• Assist the HR Manager in keeping monthly follow-up and records of SC staff registration with the National Social Insurance Fund and the monthly payment records in all offices and quarterly reporting updates to the HR Manager 
• all offices and keeping proper records and quarterly reporting updates to the rest of the Sudan HR Manager. 

Documentation

• Ensuring all staff files have all relevant documents.
• Filing of HR documents, Sign documents from HPI & another department, scanning and sending them to the field and documenting it 

General

• Comply with Save the Children policies and practices concerning child safeguarding, code of conduct, health and safety, equal opportunities, and other relevant policies and procedures.
• Proactively contribute to the development and review of HR and Administration procedures, guidelines, and business processes, to ensure that everything we do is efficient, cost-effective, and legally compliant.
• Maintain confidentiality to all candidate’s and employees’ records whether manually or computer-maintained and ensure that all records are kept securely.     

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Minimum Qualification, Skills and Experience Required:

• University degree in Business Administration or any other Social Science
• Minimum 3 years experience in HR and Admin 
• Interpersonal & Communications.
• Knowledge of Sudan government requirements for INGO operations. 
• Excellent computer skills and excellent English language skills (reading and writing).
• Previous experience working in admin and  HR administrative role
• First-rate organizational skills with a strong eye for detail and the ability to prioritize effectively whilst working to tight deadlines.
• Good attention to detail
• Excellent skills in Microsoft Excel/Word. 
• Experience in managing HR records i.e. for both paper and electronic systems
• Good verbal/written communication skills, a clear understanding, and awareness of HR processes including the importance of confidentiality.

How to apply

Females are highly encouraged to apply.

Kindly apply through the below link. Only short-listed candidates will be contacted for next steps. The closing date will be on 23/03/2024. Any application after this date will not be considered. All interviews will be done in the Save the Children office or remotely.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. The selected candidate will be asked to provide a police check before signing the contract.