Job Description

Organization	Triangle Generation Humanitaire
Job Title	Compliance Manager
Location	Geneina, West Darfur (covering all Darfur with possible travel to Port Sudan and/or Jazeera)
Posted Date	27 December 2023
Closing Date	07  January 2024
Gross Salary	758 USD

Background:

The operating environment in Sudan is an extremely complex one. The conflict that erupted in April 2023 led to the abrupt suspension of TGH activities, forced closure of offices, loss of documentation, and other consequences. This has impacted the functioning of TGH support departments (finance, logistics, and HR). There is a need to review TGH archives to identify and rectify any gaps in records while at the same ensuring comprehensive systems are put in place for smooth financial and administrative processes for the future, particularly in light of the increase in funding for the TGH Sudan mission. Therefore, it is envisaged to create temporary (4-6 months) this position to support these efforts.

Duties and responsibilities:

General responsibility:

The Compliance Manager will review the compliance of financial, administrative, logistics, and HR procedures for the TGH mission, to ensure the correct application of TGH procedures is being followed. S/he will review current processes including archiving, and make recommendations for their improvement, including for the preparation and management of audits (external and internal). S/he will also actively contribute to the capacity building of the finance team and other TGH staff to improve their ability to ensure adherence to internal and external compliance.

Under the supervision of the Head of Finance, Administration, and Director, the Compliance Manager will work in close collaboration with the coordination team (at finance, administration, HR, and logistics, as well as program and grants).

In the course of undertaking all tasks, s/he shall act with strict integrity, upholding the highest professionalism, honesty, and commitment, and adhering to humanitarian principles at all times.

Responsibilities and related tasks: 

Oversight of overall compliance and accountability processes:

• Train and inform the teams on the TGH procedures and their updating;
• Educate teams on compliance issues;
• Support / advise departments in the implementation of TGH procedures;
• Support the departments in the compilation and archiving of all operational and support documents (finance, HR, logistics & procurement, administration) of the projects;
• Ensure the centralization and archiving of files at the mission level (paper archiving and electronic archiving);
• Set up an electronic archiving system for the entire mission.

Preparation and management of spot checks & audits:

• Ensure regular spot checks and internal audits (compliance with good practices, TGH rules and standards, and donor procedures);
• Communicate the conclusions of the spot checks and internal audits to the Head of Finance, Administration & HR, and the Country Director and propose any recommendations to amend processes and practices;
• Bring the necessary corrective measures to the files;
• If requested, prepare, facilitate, and be a focal point for external audits at the Sudan mission;
• Transmit the conclusions of the audits to the teams and propose any recommendations and updates to the necessary processes;
• Monitor the implementation of recommendations at the mission level;
• Provide support to logistics, administrative, and program departments to mitigate identified risks;

Prepare compliance and accountability reports according to TGH standard formats with audit recommendations, verifications, audit reports, etc.

Capacity building/lessons learned / good practices:

• Through training and mentoring, participate in strengthening the skills of the teams concerning TGH procedures and processes as well as concerning donor procedures;
• Contribute to the dissemination and use of good practices;
• In collaboration with the grants and other teams, support the preparation of internal presentations and documents outlining the compliance rules of relevant donors.

Risk management:

• Systematically map the risks of fraud, corruption, and other compliance violations on the mission;
• Propose the updating of the processes and other specific measures to minimize and mitigate the risk of fraud and other such violations;
• Monitor market prices in conjunction and ensure that monitoring is carried out on all bases in Sudan;
• Ensure the proper application of anti-terrorism and money laundering rules and carry out due diligence on third-party contractors;
• If requested, in collaboration with the mission’s country management and the headquarters, participate in any anti-fraud and counter-terrorism action.

Internal coordination

• Participate in biweekly management team coordination meetings. 
• Coordinate/communicate well with all internal parties (CD, HoP, PM, FCs, other program and/or support department colleagues) on issues relevant to context analysis, conflict sensitivity, Do No Harm, etc. 

And any other tasks assigned by the line manager or technical supervisor related to TGH project implementation needs.

Minimum Qualification, Skills, and Experience Required:

Required knowledge and experience

• Experience of at least two years in organizational positions;
• Diploma or equivalent practical experience in financial management, audit, logistics, or other relevant field;
• Good knowledge of the humanitarian environment (NGO, IO, EU, BHA, etc.);
• Good knowledge of donor requirements (especially EU, BHA, OCHA, UNHCR…);
• Training and mentoring experience is an asset.

Skills

• Excellent analytical and reporting skills 
• Excellent interpersonal and communication skills, including a sense of diplomacy
• Strong planning and organizational skills
• Mastery of computer tools (including Excel and Word), and knowledge of SAGA assets;
• Ability to set up and deliver training;
• Fluent Arabic speaker
• Excellent English communication skills (written and spoken)
• French language skills are an asset
• Willingness to travel to field sites in West Darfur and Central Darfur (possibly other areas too)

Personal features

• High integrity, professional, and confidentiality 
• Ability to work under pressure in stressful environments
• Ability to take initiative and to work autonomously with minimum supervision
• Results-oriented and able to deal with short deadlines. 
• A team player, with the ability to form respectful and friendly interpersonal relationships with colleagues.

How to apply

Those who are interested in the position are requested to submit an application letter, CV, and copies of Academic/experience qualifications through 

Those who are interested in the position are requested to submit an application letter, CV, and copies of Academic/experience qualifications through 

• HAC Labour Office
• TGH Office Geneina.
• Sudan Job
• e-mail address, [email protected].

 Opening date 27 December 2023 –  07  January 2024

Net  Salary for the position 758 USD depending on the bank exchange rate

NB: The salary can be paid in SDG due to the current situation and non-accessibility to the banks