CENTRALISED WAREHOUSING OFFICER – UNITAMS

Job Opening

Job Opening Number	UNITAMS-TJO-KHARTOUM-2022-101 (readvertised)
Job Code Title	CENTRALISED WAREHOUSING OFFICER
Department/Office	United Nations Integrated Transition Assistance Mission in Sudan
Duty Station	KHARTOUM
Posting Period	08 June 2022 – 15 June 2022
Job Opening Number	22-Property and Asset Management-UNITAMS-183516-J-Khartoum (M)
Staffing Exercise	N/A

Org. Setting and Reporting

This position is located in United Nations Transition Assistance Mission in Sudan (UNITAMS).

The Centralised Warehousing Officer will be based in Khartoum, Sudan.

Responsibilities

The incumbent of the post is in charge of all warehousing operations within a small mission. Within delegated authority, the Centralised Warehousing Officer will be responsible for the following duties:
– Incorporating the Green Supply Chain Operations Reference (SCOR) model in all warehouse operations to reduce the environmental impact, including:
a) Inbound operations: inbound delivery monitoring, receiving, batch management and transfer orders;
b) Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise technical units / Inventory Senior Users (former Self Accounting Units (SAUs)) accordingly, coordinate with the Inventory Management team to ensure timely fulfilment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf live monitoring and inventory analysis;
c) Outbound operations: order fulfilment, picking, packing, task monitoring, order consolidation and loading;;
d) Development and implementation of effective stock control and audit systems providing information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice that will allow the technical units / Inventory Senior Users to maintain all stocks at the levels necessary to meet customer requirements and demand;
e) Leverage business intelligence tools focused on demand and supply processes generated data with the aim of improving overall mission supply chain operational responsiveness, agility and reliability. Lead process re-engineering to streamline supply chain management functions and to transition centralised warehousing into the centre of excellence for a responsive supply chain management function;
f) Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations;
g) Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety and security standards are always met.

Carries out programmatic/administrative tasks necessary for the functioning of the unit under supervision, including the development and execution of the budget pertaining to the subsidiary budgets and personnel needs of a unit
including:
– Receiving and Inspection (R&l), Property Disposal (PDU), Warehouse Operations, Administration, Inventory Management and Control.
– Prepares performance parameters and critical indicators, reports on budget/programme performance, prepares inputs for results-based budgeting, evaluates staff performance, interviews candidates for job openings and evaluates candidates. Oversees the resources and capacity management to ensure achieving the result based budgeting expected accomplishments relevant to warehousing operations.
– Initiates actions leading to the implementation of the annual work plan, and monitors progress against this plan to ensure the organization attains its objectives as cost efficiently as possible; actively engages in ‘management performance duties and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff to his/her area of responsibility;
– Contributes to the development of plans and strategies pertaining to warehouse inventories; provides input towards the development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; collaborates and coordinates with technical units to forecast demand and gather inventory requirements for future planned projects / activities in support of service delivery objectives.
– Translates policies and guidance into actionable plans, including: developing required new and/or improved business processes and supporting standard operating procedures; spearheading organizational design, identifying skill gaps, initiating and advocating necessary staff development program to ensure realization of enhanced mission accountability and-stewardship of United Nations Property in the mission area of operation.
– Prepares Service Level Agreement (SLA) with technical units (former SAUs) and develops internal processes and control mechanism to ensure that customer needs and expectations are met, including exercising leadership in the development and implementation of inventory management and warehousing best practices to achieve process efficiencies and effectiveness in resources utilization.
– Provides business domain knowledge and technology project delivery expertise in the effective review and analysis of the re-engineering of supply chain management processes in support of the implementation of a new Enterprise Resource Planning (ERP) system.
– May provide guidance to and supervise new/junior staff.
– Performs other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; Demonstrates professional competence of subject matter; Is conscientious and efficient in meeting commitments; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Allocates appropriate amount of time and resources; Foresees risks and allows for contingencies; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in supply chain management, logistics; business administration/management, project management, engineering, or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible relevant experience in supply chain management, logistics support operations, logistics planning, warehouse management, inventory management, distribution, or related areas in a complex organization environment, is required.

Experience in the area of centralised warehousing is required.

Experience in an international environment is desirable.

Experience in business process re-engineering is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Special Notice
• This position is temporarily available until 31 December 2022 with a possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS