FUEL OFFICER – UNITAMS
Job Description
| Posting Title | FUEL OFFICER, FS6 (Temporary Job Opening) |
| Job Code Title | FUEL OFFICER |
| Department/Office | United Nations Integrated Transition Assistance Mission in Sudan |
| Duty Station | KHARTOUM |
| Posting Period | 05 May 2022 – 12 May 2022 |
| Job Opening Number | 22-Logistics and Supply Chain-UNITAMS-180739-J-Khartoum (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The Fuel Officer will be based in Khartoum and will report to the Chief Service Delivery.
Responsibilities
• Assists in management and provision of petroleum, oils and lubricants (POL) as well as provision of other related services to the Mission.
• Supervises subordinate and junior staff members and conducts on-the-job training.
• Follows up the preparation of purchase orders and once approved implements the requirements for the purchase of fuels, oils and lubricants.
• Follows up the process of purchase orders and monitors expenditure.
• Certifies verification of payment documents for Authorization.
• Certifies delivery documents for approval.
• Reviews requests and authorize issues of bulk fuel to contingents and other users.
• Develops standard operating procedures to assist in Fuel Unit Operations.
• Develops the requirement of support equipment.
• Facilitates support to the development of contracts for fuel and associated support services, including the preparation of Statements of Work (SOW), technical evaluations, requisitions and preparation of presentations to the Local Committee on Contracts.
• Develops and updates the Mission Fuel Plan and the Unit’s work program.
• Certifies the Receiving and Inspection (R&I) processes as required.
• Manages the mission strategic and local reserves. Reports the stock periodically to the Chief of Section.
• Reviews and certifies the quality of POLs by verification of quality test
• Manages Safety, Health and Environmental (SHE) instruction and guidelines. Analyzes incident reports and takes appropriate action to prevent future occurrences.
• Coordinates with Regional Fuel Officers to improve overall fuel related Quality Assurance (QA) performances.
• Certifies preventive maintenance schedules and reviews maintenance reports and forecasts future requirements.
• Collaborates with procurement and Contract Management in the preparation of contracts.
• Coordinates and manage contract operations.
• Reviews and certifies contract performance reports to ensure compliance with contract terms, Key Performance Indicators (KPI), schedules and cost objectives.
• Reviews, advises clients and certifies data and information for budget preparation.
•. Reviews audit requests, prepares responses and follows up on the implementation of audit recommendations.
• Oversees and certifies quality assurance of daily, weekly and monthly reconciliation of fuel receipts and issues.
• Certifies misappropriation reports and develops fraud prevention programs.
• Reviews historical consumption of fuel, oil and lubricants and forecasts future requirements.
• Reviews and certifies expenditure against funds allocated for purchase orders and forecasts future requirements.
• Inspects fuel usage for vehicles, generators, individual users and contingent owned equipment ensuring they are monitored and analyzed for any major anomalies or patterns of inconsistent fuel consumption.
• Manages internal control systems and carries out inspections to ensure that processes are functioning to the highest standard including accurate and complete accounting, reporting and maintenance of electronic/hardcopy records to ensure proper audit trail.
• Reviews equipment with high rate of consumption as provided by Electronic Fuel
•. Management System (EMFS) and recommends control, solutions or mitigations.
•. Perform other duties as required.
Competencies
Professionalism: Knowledge of fuel operations, practices and contract management. Demonstrated ability to analyze large volumes of data related to provision of fuel operations. Demonstrated ability to identify critical issues and formulate corrective actions. In depth knowledge of the United Nations Financial Regulations and Rules. Ability to apply business rules best practices in the area of fuel operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
A High School Diploma is required.
Work Experience
A minimum of ten (10) years of progressively responsible experience in the following areas is required:
a) The operation of field fuel installations and fuel handling procedures.
b) Fuel contract administration including budgeting and fuel accounting.
c) Maintenance/repair of fuel equipment.
d) Quality assurance/quality control procedures related to POL operations in a field environment.
e) Safety, Health and Environmental procedures related to POL operations.
The minimum years of relevant experience is reduced to five (5) years for candidates who possess at least a first level university degree.
Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable;
Experience in fuel operations in a large field, post-conflict operation is desirable;
Experience in logistics support in the field of petroleum operations with at least four (4) years at the international level is desirable;
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
