AIR OPERATIONS ASSISTANT – UNITAMS
Job Description
| Department/Office: | United Nations Integrated Transition Assistance Mission in Sudan |
| Posting Title: | AIR OPERATIONS ASSISTANT, FS5 (Temporary Job Opening) |
| Job Code Title: | AIR OPERATIONS ASSISTANT |
| Duty Station: | KHARTOUM |
| Posting Period: | 28 July 2021 – 03 August 2021 |
| Job Opening Number: | 21-Transportation-UNITAMS-160693-J-Khartoum (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to assist the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; support peace processes and implementation of future peace agreements; assist peacebuilding, civilian protection and rule of law, in particular in Blue Nile and South Kordofan (the Two Areas) and Darfur; and support the mobilisation of economic and development assistance and coordination of humanitarian assistance.
One post will be based in Khartoum. Within the delegated authority, the incumbent will report to the Chief of Unit, Air Operations.
Responsibilities
Within the limits of delegated authority, the Air Operations Assistant will be responsible for performing the following duties:
Air Operations Centre Duties:
• Plans and Coordinates routine (regular passenger/cargo, logistics resupply) flights, special (casualty and medical evacuation, VIP)flights and military operations flights in accordance with the Standard Operating Procedures (SOPs), UN directives, Department of Field Support (DFS) Aviation Manual, UN Aviation Standards for Air Transport Operations (UN AVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country’s Aeronautical Information Publications (AIPs).
• Reviews Air Tasking/Special Flight Requests and propose the most suitable air assets to be assigned to task to achieve the maximum safety, cost efficiency and effectiveness in the mission support.
• Compiles the daily projected Air Tasking Orders (ATOs) in accordance with the requested tasks; publishes and communicates ATOs to all relevant elements in accordance with the established procedures and deadlines.
• Coordinates the integrated search and rescue operations for UN air assets and other aircraft upon request.
• Coordinates diplomatic over flight/landing clearances, ground handling support and hotel accommodation/meal/transportation arrangements for aircrews.
Technical Compliance and Quality Assurance Unit duties:
• Monitors air carriers’ conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist.
• Provides recommendations to the Chief of Unit Air Operations on the necessity for extension or termination of civilian long-term aircraft charter agreements in accordance with the established deadlines.
• Participates in the initial aircraft inspections conducted by the Mission Aviation Safety Officer and verifies that the agreed aircraft specifications are complied with.
• Initiates the quarterly civilian air operators’ performance evaluation reports, military letter of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines.
• Monitors that applicable aircraft documentation/certificates are valid and current.
• Monitors that agreed periods of aircraft non-availability due to maintenance and/or aircrew sickness are complied with and valid maintenance/medical release certificates are provided.
• Monitors that aircrew members possess valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist.
• Verifies monthly aircrew attendance records.
• Conducts internal audits in accordance with the approved unit’s/section’s Internal Audit Program and Internal Audit Plan.
• Conducts random checks and inspections of civilian air operators and military aviation units.
Airfields/Air Terminals Unit duties:
• Coordinates the provision of reliable, cost effective and efficient ground handling support (including emergency crash and rescue support) to the air operations activities of a field mission.
• Coordinates the Foreign Object Debris (FOD) activities at airfields and air terminals.
• Coordinates the aviation security activities related to operations at airfields/air terminals used for UN air operations.
• Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and coordinates the availability and operational readiness of the required personnel and equipment.
• Verifies that airfields/air terminals and landing sites are equipped for UN air operations in accordance with the requirements of the DFS Aviation Manual and UN AVSTADS.
• Participates in the coordination of the aviation infrastructure rehabilitation projects with the civil and military aviation authorities of a host country.
• Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Participates in the coordination of the requisition process with purchasing authorities.
• Monitors contracts for the provision of ground handling support and participates in the evaluation of vendor’s performance in coordination with the Contracts Management Unit and/or the Procurement Section.
• Conducts inventories and physical annual checks of relevant aviation equipment.
• Conducts the aviation risk management for UN aviation activities in accordance with the established procedures.
• Monitors utilization of UN air assets and analyses the statistical data obtained.
• Maintains the electronic databases in accordance with the established procedures and deadlines.
• Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures.
• Monitors that appropriate reference documents are current, readily available and accessible to all aircrew members and aviation personnel.
• Analyses, in coordination with the Aviation Safety Unit/Section, the aviation safety reports, identifies necessary corrective and preventive measures and informs the Officer on the required actions.
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters.
• Participates in the development of the standard operating procedures for the related aviation processes.
• Participates in the development of budget proposals for the mission’s air transport operations.
• Participates in the development of the detailed Mission’s Statement of Requirements to UNHQ for aircraft acquisition.
• Provides inputs to the responses to UNHQ during aircraft technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observation.
• Performs any other related duties as required.
Competencies
Professionalism: Demonstrated professional competence in air transport operations and aviation safety requirements. Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Advanced knowledge of aviation radio communication terminology and procedures.
Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent is required. Training and certification as a Commercial Pilot, or a Flight Operations Officer/Flight Dispatchers, or an Aircraft Maintenance Technician, or a Ground Operations Officer, or an equivalent military qualification is required.
Training in the Aviation Risk Management and International Air Transport Association (IATA) is desirable.
Work Experience
A minimum of six (6) years of progressively responsible experience in air transport operations is required
Experience in the use of International Civil Aviation Organisation (ICAO) standards and recommended practices is required.
Knowledge of UN financial rules and regulations is desirable.
Experience working in a UN organization, peacekeeping or other field operations is desirable
Experience in Movcon operation is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Assessment
Desk review and/or informal chat will be considered for candidates
Special Notice
• This position is temporarily available until 31 December 2021 ONLY. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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