Supply Assistant- UNITAMS
Job Opening
| Job Opening Number | 22-Logistics and Supply Chain-UNITAMS-187056-J-Khartoum (M) |
| Job Code Title | SUPPLY ASSISTANT |
| Department/Office | United Nations Integrated Transition Assistance Mission in Sudan |
| Duty Station | KHARTOUM |
| Posting Period | 25 July 2022 – 31 July 2022 |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is within the United Nations Integrated Transition Assistance Mission for Sudan located in Khartoum. The incumbent of the post will report to the Warehouse Manager.
Responsibilities
Supply:
– Assists in the preparation of logistics plans and cost estimates. Assists the mission with respect to property and inventory control.
– Records contract actions and monitors activity. This includes coordinating with missions on delivery schedules, follow-up and receipt of Receiving and Inspection (R&I) Reports, verification of invoices against R&I reports, recording contract status at all stages of processes.
– Controls and manages supply related items requisitioning and delivery
Business Intelligence:
– Identify information sources from Enterprise Recourse Planning (ERP), to capture required data for end-to-end Supply Chain business performance.
– Assist to extract, analyse, and integrate data to develop operational, analytics and strategic reporting solution.
– Assist to produce timely and actionable information which help drive the business results and guide decision making process. Devise and contribute to promote effective analytics models and creative data visualizations to derive actionable intelligence and enable management decision.
– Ensure that Enterprise Recourse Planning (ERP) activities for end-to-end processes, are monitored continuously and provide actionable directives to relevant offices/units.
– Act as focal point for producing accurate report and submit to Chief Mission Support through Audit Processes.
General:
– Assist with the receipt of authorized on-line requisitions for stores supplies from Chiefs of Section /Unit; verify the requisitions and issue in accordance with Sections’/Units’ monthly requirements; Ensure that supplies are issued to requesting offices/Sections as per approved requisitions without delay.
– Assist with the monitoring of stock of supplies in the stores; Advice on supplies which require stock replenishment in a timely manner.
– Assist to ensure that items in the warehouse stores are arranged in an orderly manner.
– Assist to formulate and monitors budget allocations.
– Assist to maintain accurate allocation and control of all equipment and stores received, stored, and distributed by the mission.
– Assist to ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained
– Identify issues and assist in the implementation solutions to problematic areas related to warehouse management.
– Assist in the development of Standard Operating Procedures and flow charts of processes related to the units activities and roles and responsibilities.
– Develops and updates relevant software for tracking, reconciliation purposes.
– Assist with the proper property disposal process including disposal of hazardous material.
– Process all incoming shipments through ERP/SAP (Umoja) and prepare receiving and Inspection reports.
– Assist with report preparation on supply chain performance reports.
– Assist in the preparation of accurate and statistical auditable reports and draft related correspondence as required.
– Performs other duties as required.
Competencies
Professionalism:
Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent. An advanced degree/Diploma in Business Administration or Supply Chain Management will be an advantage.
Work Experience
A minimum of six (6) years of progressively responsible experience in inventory management, warehouse management, supply chain or related area is required. Please explain how you meet this criterion using examples.
At least three (3) years of proven working experience in UMOJA warehouse module and assets management module is required. Please explain how you meet this criterion using examples.
Experience in supporting supply services for international peacekeeping or military operations is desirable. Please explain how you meet this criterion using examples.
Technical certificate/Training in at least one of the following areas: inventory/supply management or supply chain management is desirable. Please explain how you meet this criterion using examples.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by informal discussion.
Special Notice
• This position is temporary for less than one year. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
