SUPPLY ASSISTANT – UNITAMS
Job Opening
| Posting Title | SUPPLY ASSISTANT, FS4 |
| Job Code Title | SUPPLY CHAIN BUSINESS INTELLIGENCE ASSISTANT |
| Duty Station | KHARTOUM |
| Issuing Date | 09/02/2023 |
| Closing Date | 25/03/2023 |
Org. Setting and Reporting
The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to assist the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; support peace processes and implementation of future peace agreements; assist peacebuilding, civilian protection and rule of law, in particular in Blue Nile and South Kordofan (the Two Areas) and Darfur; and support the mobilisation of economic and development assistance and coordination of humanitarian assistance.
The position is based in Khartoum and is located in the Operations and Resource Management Section, Property Management Unit. The incumbent will report to the Chief, Property Management Unit.
Responsibilities
Within the limits of delegated authority, the Supply Chain Business Intelligence Assistant will be responsible for performing the following duties:
Assist the Chief of Units/Sections within Mission Support and other stakeholders on matters related to performance analysis of the efficiency and effectiveness of the Supply Chain in the Mission. Monitor key indicators to analyze the Supply Chain performance against established benchmarks. Prepare performance reports based on the established key performance indicators, matrix.es, corporate targets, reporting schedules and action plans. Review and ensure accuracy of PP&E, inventory and warehouse data.
Support the development of mission specific KPls, dashboards for Business Intelligence (BI) and ensure integration of data flow for the designed SCM dashboards, through the life cycle of goods and services.
Assist Unit and Section Chiefs on data analysis and independent root cause analysis conducted with key stakeholders/business process owners. Assist in timely collection of information which help drive business results and guide decision making process. Assist in development of data visualization to derive actionable intelligence and enable management decisions.
Assist in the operationalization of Supply Chain and Property Management concepts, implementation instructions on Supply Chain and Property Management self-assessment and performance reporting. Draft Standard Operations Procedures (SOPs) and flow charts in the areas of supply chain, property management, inventory and warehouse management.
Liaise with various mission’s stakeholders and process owners to gather and verify specific business requirements for the end-to-end Supply Chain performance management. Assist in the development and promulgation of Business Intelligence Guidance and Procedures and monitor compliance; run quality checks, highlight anomalies and communicate to relevant stakeholders for correction.
Supervise and provide work direction and guidance to national GS staff, manage and coordinate the activities in his/her area of responsibility. Analyze and identify requirements for capacity building and provide subject matter expertise for conducting training events.
Perform other duties, as required.
Competencies
PROFESSIONALISM: Knowledge of Business Intelligence for the main functional areas of an ERP, particularly SAP’s Supply Chain Management processes [procurement, inbound coordination, receiving, and inspection]. Knowledge of property and inventory management, purchasing and supplies procedures. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Education
A high school diploma or equivalent is required.
Work Experience
A minimum of seven (7) years of progressively responsible experience in supply chain management, property management, logistics management, asset management, inventory control and management, or related field is required.
Experience in sourcing, cleaning and preparing data, selecting and developing visualizations/metrics that enable easy communication/interpretation by the users is required.
Experience working in Enterprise Resource Planning (ERP) (SAP/UMOJA), SAP Business Intelligence (BI), Power Bl and Structured Query Language (SQL) analysis tools is required.
Experience in providing supplychain, property management or logistics support services in an international organization is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
The selected candidate is expected to start as soon as possible.
Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
