TRANSPORT ASSISTANT – UNITAMS

Job Description

Department/Office:	United Nations Integrated Transition Assistance Mission in Sudan
Posting Title:	TRANSPORT ASSISTANT, FS5 (Temporary Job Opening)
Job Code Title:	TRANSPORT ASSISTANT
Duty Station:	KHARTOUM
Posting Period:	03 August 2021 – 09 August 2021
Job Opening Number:	21-Transportation-UNITAMS-161052-J-Khartoum (M)
Staffing Exercise	N/A

Org. Setting and Reporting

This position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to assist the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; support peace processes and implementation of future peace agreements; assist peacebuilding, civilian protection, and rule of law, in particular in the Blue Nile and South Kordofan (the Two Areas) and Darfur; and support the mobilization of economic and development assistance and coordination of humanitarian assistance.


This position is based in Khartoum and is located in the Transport Section (Khartoum) and will report to the Chief Transport Officer.

Responsibilities

Fleet Vehicle Inventory Unit duties:
•Monitors distribution of non-expendable transport assets.
•Ensures that bi-annual physical inventory of non-expendable transport assets is
•conducted in accordance with the established procedures and deadlines.
•Ensures that records are maintained for non-expendable transport assets, including
records in fleet management databases.
•Prepares Business Object Reports.
•Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
•Implements the Vehicle Replacement Policy.
•Ensures that vehicle write-off cases are processed in accordance with the established
procedures and deadlines.
•Provides technical expertise on Contingent Own Equipment (COE) and safety
inspections.
•Provides inputs for statistical report on transport fleet utilization and composition.
•Participates in the technical evaluations of bids received from vendors through the
•Procurement Section.
•Ensures the constant availability of vehicles for temporary assignment in support of one off and emergency tasks as directed by a Chief of Unit/Section, Transport.
•Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
•Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS)
statistics of the mission vehicle fleet are processed in accordance with the established
procedures and guidelines.
Transport Warehouse duties:
•Supervises the Transport Warehouse in accordance with the UN regulations and rules
and applicable transport standard operating procedures.
•Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
•Conducts regular inventory checks of the Transport Warehouse stocks.
•Monitors warehouse records, prepares financial and budget summaries, writes reports
and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines.
•Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
•Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff.

Transport Dispatch duties:
•Ensures the routine transportation requirements are identified within the area of
responsibility.
•Analyzes transportation requests and supervises route planning and reconnaissance.
•Establishes service timetables and driver rosters.
•Prepares and disseminates information regarding transport services and transport
facilities available to customers.
•Ensures maximum utilization and effective use of vehicle and driver resources
•Ensures that all mission personnel are aware of the services available to them and
communicates any changes that occur.
•Ensures the provision of regular shuttle bus services along established routes.
•Ensures the provision of ad-hoc transportation services to meet all requirements
including staff and equipment movement for operational duty purposes.
•Provides transportation briefings to incoming personnel at the check-in.
•Ensures that the mechanical conditions of all vehicles and daily maintenance of the
shuttle buses are performed.
•Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
•Ensures that files and documentation related to assigned duties are maintained, and
prepares reports for supervisors.
•Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and
confirms the return of the individually assigned vehicles upon departure of staff from the service.
•Ensures that databases to monitor the Mission personnel in possession of UN driving
permits are maintained.
•Ensures that driving test assessments are conducted for UN personnel.
Transport Driver Testing / Damage Discrepancy Reporting duties:
•Maintains databases to monitor the mission personnel in possession of the UN driving
permits.
•Conducts driving test assessments for the field mission staff members.
•Monitors contractual performance of vendors and verifies financial invoices.
•Participates in the development of the Transport Unit’s/Section’s annual budget
proposals.
•Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures.
•Participates in the training activities to enhance the capacity of international and national staff members.
Performs other related duties as required.

Competencies

•Professionalism: Knowledge of practices and procedures for large volume transportation operations in the field. Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required.

Work Experience

A minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area is required.
Working knowledge of Umoja or similar ERP system supporting asset management activities within the Unit is required.
Experience in international operations in a post conflict environment is desirable.
Experience in assets management expendable and non-expendable is required

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Candidates will be evaluated through a desk review.

Special Notice

• This position is temporarily available until 31 December 2021. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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