Reporting and Communication Analyst (Port Sudan) – UNV

Job Description

Organization	United Nations Volunteers
Description of the assignment title	Reporting and Communication Analyst
Host entity	UNFPA
Assignment country	Sudan
Type	Onsite
Expected start date	30/08/2023
Sustainable Development Goal	Good health and well-being
Number of assignments	1
Duty stations	Port Sudan
Advertisement end date	17/08/2023

Mission and objectives

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

UNFPA supports:
• Sexual and reproductive health (SRH) for all, particularly women and girls in more than 150 countries – home to more than 80 per cent of the world’s population. SRH includes;
 The health of pregnant women, especially the 10-15 million who face life-threatening complications each year
 Reliable access to modern contraceptives sufficient to benefit 20 million women a year
 Training of thousands of health workers, particularly midwives to help ensure at least 80 per cent of all child births are supervised by skilled attendants
 Prevention of teen and early pregnancies, complications of which are the leading cause of death for girls 15-19 years old
 Delivery of safe birth supplies, dignity kits and other life-saving materials to survivors of conflict and natural disaster
• Prevention of gender-based violence (GBV), one of the most common forms of violence today affecting 1 in 3 women across the globe
• Abandonment of female genital mutilation, which harms 3 million girls annually
• Gender-responsive, age appropriate Comprehensive Sexuality Education (CSE)
• Efforts to end child marriage affecting 12 million girls every year
• Countries in development of youth policies and reproductive, maternal, newborn, child and adolescent health policies and action plans.
• Population census, demographic health surveys, research, data collection and analysis, which are essential for development planning as well as in humanitarian settings

Context

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:
• Introductory briefings about the organization and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;
• Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;
• Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;
• Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;
• Access to shared host entity corporate knowledge, training and learning;
• Inclusion of the volunteer in emergency procedures such as evacuations;
• Leave management;
• DSA for official travel, when applicable;
• All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme.

Task description

Under the direct supervision of The Communication Specialist, the UN Volunteer will undertake the following tasks:

1. Support the oversight of quality donor reports through substantive inputs and editing, focusing on achievement of the following results:
   •High-quality donor reports produced according to the standard UNFPA formatting and style, customized to donor interests and
   •requirements
   •Technical units responsible for drafting and reviewing donor reports informed in a timely fashion of specific issues that require redrafting of the donor report.
   •Success stories, project/program results and other outcomes of special interest or note identified and brought to attention of
   •supervisor and management for advocacy and donor relations purposes.
2. Support the process and flow of donor reporting and other donor-related matters, including support to donor relations and fundraising, focusing on achievement of the following results:
   •Efficient and effective production of quality donor reports in a timely fashion and with a results-based focus; reports issued on
   DARTS.
   •Donor reporting systems regular updated and maintained; management of reporting infra-structure refined and strengthened.
   •Donor report origination, review and clearances and sign-off on narrative report monitored for timeliness, liaison with Finance unit.
   and alignment of financial reporting with narrative report
   •Routine and extraordinary donor correspondence as needed, including acknowledgements for contributions and pledges, and requests for no-cost extensions.
   •Monitor earmarking level of funding for UNFPA Country operation and ensure appropriate visibility for donor contributions in compliance with UNFPA guidelines and specific donor requirements.
3. Support to strengthen internal donor reporting capacity, focusing on achievement of the following result:
   •Donor reporting process codified, including areas of responsibility and timeframes for actions, in consultation with other responsible technical units; disseminated and updated, as necessary.
4. Provides support to UNFPA advocacy, and resource mobilization activities, focusing on the achievement of the following
   results:
   •Editorial support to proposals, ensuring proposals are clear and technical input by GBV, RH, PSEA and PD units is coherent and clear to a non-technical audience.
   •Assisting proposal writing, including coordination of input by different technical units, finance and other Monitoring and tracking of proposals submitted to donors, and tracking newly-signed agreements; responding to capacity needs of information sharing and quality control to support improved and more coherent donor relations.
   •Assist in the dissemination of information to internal and external audiences, by keeping mailing lists up to date, and disseminating key documentation and information to support country operations and corporate communication processes and priorities.
   •Promote visibility of UNFPA work and donor support, and advocate for support for the people of concern through ensuring onsite visibility, external reporting and inputs for online/digital content (including leading and supervising multi-media production).
5. Support to implementation of communications and advocacy strategies, focusing on achievement of the following results:
   •Prepares, updates and post, when needed, items and content to the corporate websites and social-media channels.
   •Coordinates the communication focal points efforts at the field level.
   •Contributes in drafting and editing articles, press releases, human interest stories and other advocacy/information materials for both web-based, traditional media and social media.
   •Assists in supporting donor’s visibility efforts by contributing to communication and visibility products customized to various donors requirements.
   •Assists in working with Communication Specialist to implement the UNFPA Sudan Communication SOPs.
   •Develops and maintains close contacts with national stakeholders, multilateral and bilateral donors, civil society and private sector for implementation of the communications strategy, organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.

Furthermore, UNVs are encouraged to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications. They should actively participate in UNV activities, such as events that mark International Volunteer Day (IVD).
• Familiarize themselves with and build on traditional and/or local forms of volunteerism in the host country.
• Engage in reflection on the type and quality of voluntary action they are undertaking. This includes participating in ongoing reflection activities.
• Contribute articles or write-ups on field experiences and submit them for UNV publications, websites, newsletters, press releases, etc.
• Assist with the UNV Buddy Programme, offering support and guidance to newly arrived UNVs.

-Promote or provide advice to local groups on the use of online volunteering. They should also encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Output:

The incumbent is expected to achieve the following results and contribute to the success of the organization’s volunteerism initiatives:

-Efficient requisition and procurement process, ensuring timely and accurate preparation of requisitions and monitoring of procurement processes.

-Enhanced volunteer engagement through active participation in UNV activities and ongoing reflection to improve volunteer work.

-Promotion of volunteerism by supporting local forms and advising on online volunteering, encouraging the use of UNV Online Volunteering service.

-Knowledge sharing through contributions to UNV publications, websites, newsletters, and press releases, showcasing the impact of volunteer efforts.

-Effective support to newly arrived UNVs through the UNV Buddy Programme, creating a welcoming environment for newcomers.

-Contribution to supply chain management, actively monitoring acquisition processes and overcoming obstacles for timely delivery of goods and services.

-Budget expenditure monitoring, ensuring adherence to allocated budget and maintaining financial transparency. Proficiently work in UMOJA SRM and ECC modules, accurately raising Purchase Requisitions and Service Entry Sheets
-Coordination and liaison with the UN Regional Support Center for prompt payment processing and dispute resolution.

-Compliance with payment processes and reporting requirements, maintaining accurate records and preparing financial reports.

Requirements

Required experience

2 years of experience in Reporting and Communication , the volunteer will be responsible for collecting, analyzing, and presenting data and information to support decision-making and communication within an organization Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

Languages

English, Level: Fluent, Desirable Arabic, Level: Working knowledge, Desirable

Required education level

Bachelor degree or equivalent in Social sciences, Communication or other related area.

Competencies and values

-Accountability -Building trust -Commitment to Continuous Learning -Communication -Ethics and Values -Knowledge Sharing -Respect for Diversity -Working in Teams