Supply Assistant – UNV

Job Description

Organization	United Nations Volunteers
Description of the assignment title	Supply Assistant
Host entity	UNISFA
Assignment country	Sudan
Type	Onsite
Number of assignments	1
Advertisement end date	02/02/2024

Details

Mission and objectives

UNISFA was established in July 2011 under the authority of the UN Department of Peacekeeping Operations (DPKO). UNISFA is mandated to Strengthen the capacity of the Abyei Police Service (APS) by providing support, including the training of personnel, coordinating with the APS on matters of law and order, Monitoring and verifying the redeployment of armed forces from the Abyei area by the 20 June 2011 Agreement, Provide de-mining assistance and technical advice, Facilitate the delivery of humanitarian aid and free movement of humanitarian personnel in coordination with relevant Abyei Area bodies, When requested and in cooperation with the APS, provide security for oil infrastructure in the Abyei Administrative Area (AAA) and later to organize the referendum The Council also authorized UNISFA under Chapter VII to: • Protect UN Personnel, facilities, installations, and equipment. • Ensure the security and freedom of UN and humanitarian personnel and members of the Joint Military Observers Committee and Joint Military Observer Teams established by the 20 June Agreement. • Protect civilians under imminent threat of physical violence, and protect the Area from incursions by unauthorized elements and ensure security.

Context

United Nations Volunteers Programme, by agreement with the UN Department of Operational Support (DOS) and Peacekeeping Operations (DPKO), deploys UN Volunteers to support DOS/DPKO peace operations in a range of countries. Within this framework, UNV maintains a Field Office to support UNISFA (United Nations Interim Security Force for Abyei). This position is in the United Nations Interim Security Force for Abyei (UNISFA). The UNV Supply Assistant-reports to the Chief Fuel unit or his Designated Official to support operations in the unit to provide cost-effective and efficient Petroleum Oils and Lubricants (POL) support to the Mission through effective management of the turnkey contract.

Task description

Under the overall supervision of the Chief Fuel Unit, and within the delegated authority, the incumbent will be responsible for assisting in providing petroleum, oils, and lubricants (POL) support and related services to the mission, including the following activities.

•Ensure delivery of Petroleum, Oil, and Lubricant (POL) and associated services to the clients through turnkey service contracts meeting the contractual requirements.

•Ensure that the Fuel and related goods and services delivered by the contractor meet UN Fuel Standards.

•Conduct regular Quality checks and proactively report nonconformity; ensure follow-up action thereafter.

•Implement QASP of Fuel Units in the sectors. •Implement procedures to ensure that bulk fuel requests are properly prepared, reviewed, and approved to ensure a reliable flow of fuel supply for the sector in line with the stock requirements.

•Implement Fuel-related Standard Operating Procedures (SOPs), including those related to Fuel Fraud Prevention, Quality Control (QC)/Quality Assurance (QA), Fuel Consumption Monitoring, and, reporting.

•Supervise the process of fuel consumption monitoring, and fuel stock reconciliation – to ensure accountability.

•Provide input on mission POL requirements, and cost estimates for budget and acquisition planning.

•Implement plans for the disposal or redeployment of assets during mission downsizing or liquidation.

•Provide technical input as required in the development and implementation of fuel supply and service contracts, including in preparing Statements of Work, technical evaluation and presentations to Local Committee on Contracts.

•Use and maintain databases such as EFMS-2 for tracking, reconciliation, and accounting purposes.

•Implement the internal control systems including maintenance of accurate and complete accounting, reporting, and all electronic/hardcopy records to ensure proper audit trail.

•Assist in monitoring and analyzing contract performance to ensure compliance with contract terms, schedules, and cost objectives.

•Assist the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation.

•Manage and train Fuel Unit staff as assigned. Furthermore, UNVs are encouraged to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications. They should actively participate in UNV activities, such as events that mark International Volunteer Day (IVD).

• Familiarize themselves with and build on traditional and/or local forms of volunteerism in the host country.

• Engage in reflection on the type and quality of voluntary action they are undertaking. This includes participating in ongoing reflection activities.

• Contribute articles or write-ups on field experiences and submit them for UNV publications, websites, newsletters, press releases, etc.

• Assist with the UNV Buddy Programme, offering support and guidance to newly arrived UNVs.

• Promote or provide advice to local groups on the use of online volunteering. They should also encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/Expected Output: The incumbent is expected to achieve the following results and contribute to the success of the organization’s volunteerism initiatives:

•95 to 100% Acceptable Performance Level (APL) of fuel operations and delivery;

•100% quality assurance Programme implementation. •Full implementation of environmental policy Programme;

•Delivery of requested fuels to clients within the prescribed period.

•Complaints from the clients are considered and resolved as per UN principles.

•The development of capacity through coaching, mentoring, and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);

•Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.

•A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed.

Eligibility criteria

Age

27 – 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

3 years of experience in the operation of field fuel installations and fuel handling procedures, including aviation fuel, Fuel contract administration, Maintenance/repair of fuel equipment, and experience in petroleum supply chain operations required. The incumbent must be a dynamic, multi-functional person, who supports UNISFA with professionalism, dedication, and client orientation and has an affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Proficient in various MS Office applications (Excel, Word, PowerPoint) and the ability to generate ad hoc electronic documents, spreadsheets, and databases.

Area(s) of expertise

Logistics and Inventory, Energy, and environment

Driving license

Possession of a Valid driving license and the ability to drive a manual 4×4 vehicle is desirable. Required

Languages

English, Level: Fluent, Required

Required education level

Technical/vocational diploma in Fuel/Chemistry. Experience in commercial fuel services, logistics, transportation, and fuel supply management or related fields is a desirable

Competencies and values

• Professionalism: Practical experience in working with internationally recognized fuel handling and quality standards with a good understanding of day-to-day management of fuel operations including storage, transportation, and distribution of fuel; logical and analytical approach to solving problems; practical knowledge and commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.

• Communication: Good written and oral skills, including the ability to prepare and present concise oral and written fuel data and transactional reports, briefings, updates, and other documentation.

• Planning and organizational skills: Ability to establish priorities and to plan, coordinate, and monitor work plans; Demonstrate skills and ability to coordinate the work of others, work with tight deadlines, and handle multiple concurrent fuel re-supply and maintenance activities. Ability to comprehend the Mission’s Fuel Plan in direct support of fuel operations in remote locations.

• Technological Awareness: Basic practical and theoretical knowledge of standard field fuel testing and handling pump and filtration equipment. Good computer skills and use of relevant software and other applications; Basic knowledge of electronic Fuel Management Systems (EFMS2) is desirable. Demonstrates initiative and willingness to learn new skills i.e. Data Analytics

• Teamwork: Good interpersonal skills; demonstrated ability to develop and maintain effective work relationships with military and civilian counterparts in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Other information

Living conditions and remarks

General: This assignment is based in the UNISFA Headquarters – Abyei – Sudan. Currently, this duty station is designated as non-family. Due to the terrain, the area is prone to flooding during the rainy season which lasts from late May until mid-November. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided with secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as a single room with bath and toilet facilities. Power and water (including purified water) are provided inside the camp by the UN. As per OHRM rules, a reasonable cost recovery for accommodation is made from VLA. Food and Diet: There is a UN-managed cafeteria inside the UN Camp in Abyei. The standard and quality of food are limited with a repetitious daily menu. Wide varieties of food are not available and may not be to the personal taste of UNVs. Volunteers may wish to cook their meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to several tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio, and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Cards to the mission. Malaria prophylaxis is highly recommended. Due to the large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within the same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6-week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R, 1 day official (Admin), and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals, and any other expenses while on R&R. R&R trips must be approved by the supervisor.

Inclusivity Statement

United Nations Volunteers is an equal opportunity program that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID-19) in line with the applicable host entity policy