Logistics Assistant (Port Sudan) – Welthungerhilfe
Job Description
| Organization: | Welthungerhilfe |
| Job Title: | Logistics Assistant |
| Section/Unit | Operations-Logistics |
| Grade Level | SG5 |
| Supervisor | Logistics Officer |
| No. of Post | 1 |
| Duration | 1 Year |
| Duty Station: | Port Sudan-Country Office |
| Closing Date: | 06 Jan 2026 |
Reporting to the logistics Officer, the logistic assistant will manage the projects/programs. The aims of the job are to assist in providing secretarial services/administrative support and in ensuring the smooth functioning of the project/program office.
Duties and responsibilities:
2. Duties and area of responsibility
- Provide basic logistic services
- Make administrative and logistic arrangements of project activities (meetings, workshops etc.)
- Ensure the functioning of computer software and hardware
- Prepare security updates and do a regular virus check-up
- Monitor availability of supplies (spare parts, stationary etc.) and arrange for replenishment
- Regularly update the project/programme inventory list
- Assist in the coordination of the project/programme office’s operations
3. Specific Activities and duties of the position
- Purchasing all needed material of WHH Office and procure goods and services for the projects.
- Getting quotations and prepare competitive, restricted and national tenders as per WHH policy.
- Making of competitive bid analysis (CBA), contracts, and translation of contract .
- Checking of all goods and services samples based on contracts specifications.
- Preparing PO/contracts for all goods.
- Supervising of all suppliers’ activities of projects.
- Updating fuel consumption report on monthly based.
- Close coordination with site supervisors regarding projects activates.
- Preparing monthly reports and weekly plans for projects activities.
- Process of all bills for Finance Department.
- Having strong communication skill inside and outside the organization.
- To organize and maintain logistics related files and documents as per WHH established standards.
- To oversee the maintenance of travel logs.
- To provide technical and logistical support to WHH staff and consultants as requested.
- Performs any other job responsibilities as assigned by the Head of logistics.
- Full compliance with WHH rules, regulations and policies, implementation of corporate operational
- Responsible to follow absolutely binding the anti-corruption policy of Welthungerhilfe in all operations.
- Project compliance with corporate human resources policies and strategies.
- Compliance with corporate rules and regulations in the field, WHH procurement policy including sourcing
- strategy, supplier selection and evaluation, quality management, e-procurement promotion and
- Fulfillment of any other tasks which are assigned by the management and correspond in general with the character of this position
Minimum Qualification, Skills and Experience Required:
Qualifications & Experience:
- Education required: Bachelor’s degree in business administration, logistics management or related field .
- Work Experience: 2 -5 years’ experience in a logistics-related position. Preferably with NGOs, UN agencies, and private companies.
Knowledge, Skills & Abilities:
- English Language skills.
- Demonstrate good judgment and sound logistic procurement “common sense.”
- Demonstrable problem-solving skills and a high level of attention to detail.
- Organized and able to work in a fast paced and deadline driven environment.
- Excellent in Microsoft Office programs, especially Excel spreadsheets.
- Excellent written and verbal communication skills.
- Values collaboration and contributing to the shared goals and success of the team.
Application procedure:
Interested applicants can submit their Motivation letter, CVs , certificates, including copies of certificates, national ID, providing names of three referees and a telephone contact. The applications are to be submitted: Via WHH Port Sudan Country Office.
Only short-listed candidates will be contacted.
Qualified females are strongly encouraged to apply.
