Logistics Assistant (Transport) (Kassala) – WFP

Job Description

Organization	United Nations World Food Programme
Job Title	Logistics Assistant (Transport) – SC5
Requisition ID	655476
Location	Sudan – Kassala
Posted Date	19/03/2023
Closing Date	02/04/2023

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB POSTING INFORMATION

Job Title: Logistics Assistant (Transport)

Opening date: 19 March 2023

Closing date:  2 April 2023

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity & gender balance and encourage qualified female candidates to apply.

Would you like to join WFP Sudan’s Logistics team and enable the delivery of professional, client-focused Logistics services? Are you ready to partner with managers to deliver effective Logistics solutions that will change and save the lives of the most vulnerable people in Sudan? If yes, this opportunity is for you

At WFP, we are looking for an experienced Logistics Assistant (Transport) to join our Logistics team in Kassala, to be hired on Service Contract at level 5.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide support to logistics operations and activities (e.g, monthly transport allocation and transport plan) following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Provide information for transport purchase order creation and follow for release
• Issue the stock transport order (STO/LTI) through LESS and share with the transporters
• Prepare the waybills in the system for the dispatches and share with storekeepers for execution
• Provide daily tracking of in commercial and WFP fleet and provide ETA to consignees
• Support timely delivery of commodities and supplies to authorized partners and destinations.
• Support management of logistics vendors activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Perform Any duties assigned by the supervisor

OTHER POST REQUIREMENTS

• Logistics related field missions as required, including support and advice to the co-operating partner.
• Oversight and supervision of fuel management, issue, receipt, re-order and reporting as per established systems.
• Assist in the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• In accordance with established procedures, thoroughly check the information recorded in hard-copy documents (receipts, loading instructions, waybills) for clarity and correctness.
• Ensure that accurate LESS stock records maintained at all times; ensure that clean and correct data captured from the documents such as OBDs, STOs, Physical inventories, Losses, Gains, into the commodity tracking database system.
• Perform other related duties as and when required.

STANDARD MINIMUM QUALIFICATIONS

Experience:

• A minimum of at least four (4) years of relevant professional experience is required

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Language: Fluency in both English and Arabic.

FUNCTIONAL CAPABILITIES

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

WFP LEADERSHIP FRAMEWORK

Leads by Example with Integrity	Drives Results and Delivers on Commitments	Fosters Inclusive and Collaborative Teamwork	Applies Strategic Thinking	Builds and Maintains Sustainable Partnerships
Lives the WFP values and shows humanity and integrity by role modelling care for others	Delivers on commitments and adapts readily to change	Is inclusive and collaborative, and contributes to a culture of learning and personal growth	Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things	Builds and nurtures  external partnerships and collaborates with partners to deliver common objectives

HOW TO APPLY?

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

 

TALENTED WOMEN ARE ENCOURAGAED TO APPLY

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavour to provide our staff, women, and men, with training and professional career development opportunities.

DEADLINE FOR APPLICATIONS

Closing Date: 2 April 2023.

Qualified female candidates are especially encouraged to apply

WFP does not charge any fee at any stage of its recruitment process

WFP has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.

This position is open to ONLY Sudanese nationals.

.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.