Logistics Associate SC L6 (Silo Operation) – WFP

Job Description

Organization	United Nations World Food Programme
Job Title	Logistics Associate SC L6 (Silo Operation)- Gedaref (178548)
Requisition ID	178548
Location	Sudan – Gedaref
Posted Date	24/11/2022
Closing Date	05/12/2022

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

WFP Sudan has the potential to reach millions of food insecure people across Sudan – with a total of 7.8 million people assisted in 2020. WFP Sudan, one of the largest and complex operations for WFP globally, is currently rolling out its five-year Country Strategic Plan (2019-2023), which aims to provide emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).

CONTEXT:

The G6 logistics associate silo operation is under the direct functional supervision of the Gedaref logistics officer.

At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

JOB PURPOSE

Support local purchase of Sorghum from ABS Silo and other suppliers and manage Gedaref GCMF stocks.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
• Coordinate all activities related to food procurement and GCMF stocks in from Gedaref ABS Silos and WFP warehouses.
• Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
• Manage logistics vendors performance monitoring and measurement.
• Support gathering market intelligence, vendor assessments (e.g., transporters, retailers) to support vendor selection process.
• Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
• Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Support oversight for commodity accounting data quality and integrity. 
• Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
• Manage documentation processing for execution of logistics operations (e.g., transport, warehousing, and invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor. 
• Perform research, collect data and conduct analysis, produce reports (e.g., physical inventory, daily dispatch from ABS silo and other suppliers, transport performance, ACR inputs) and ensure information accuracy in corporate systems to enable informed decision-making.
• Liaise with internal and external stakeholders (e.g., ABS, Zakat office, taxation) to support logistics operations management and contribute to effective service delivery
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
• Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

OTHER POST REQUIREMENTS (details to be determined by Post Managers):

• Logistics related field missions as required, including support and advice to the co-operating partner.
• Assist in the training of staff, particularly ensuring that support staff are adequately trained, cross trained and identify any additional training needs to achieve high working standards.
• Oversight and supervision of fuel management, issue, receipt, re-order and reporting as per established systems.
• Assist in the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• In accordance with established procedures, thoroughly check the information recorded in hard-copy documents (receipts, loading instructions, waybills) for clarity and correctness.
• Ensure that accurate LESS stock records maintained at all times; ensure that clean and correct data captured from the documents such as OBDs, STOs, Physical inventories, Losses, Gains, into the commodity tracking database system.
• Perform other related duties as and when required.

STANDARD MINIMUM QUALIFICATIONS

Education:	Completion of secondary school education. A post-secondary certificate in the related functional area.
Language:	General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different

FUNCTIONAL CAPABILITIES

Capability Name	Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization	Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Mgmt	Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Information Management & Reporting	Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution	Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management	Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination	Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•  
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

HOW TO APPLY

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

DEADLINE FOR APPLICATIONS

Closing Date: 05/12/2022

• Qualified female candidates are especially encouraged to apply;
• This vacancy is open to qualified Sudanese Nationals Only;
• WFP does not charge any fee at any of its recruitment process;
• WFP has zero tolerance with discrimination and does not discriminate to HIV/ADIS status.