Logistics Assistant (Fuel Management) – WFP

By Osama Elsheikh Last updated May 6, 2022

Job Description

Organization	United Nations World Food Programme
Job Title	Logistics Assistant (Fuel Management) SC 3 (161683)
Requisition ID	161683
Location	Sudan – Ed Da’ein
Posted Date	28/04/2022
Closing date	11 May 2022

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

The Fuel Attendant works in support for the WFP Ed Daein sub office Fleet Fuel Management to facilitate the completion of all fuel tasks in WFP sub office Offices WFP-owned and rented fuel depots and performs a variety of tasks related to different areas of fuel handling including depot cleanliness, general fuel pump maintenance and other fuel related functions done with integrity and accuracy in accordance with the policies/procedures and normative guidelines as set by WFP.

Job Posting Information

Job Title: Logistics Assistant (Fuel Management) Service Contract Level 3 – Duty Station Ed Daein

Posting date: 28 April 2022

Closing Date: 11 May 2022

KEY ACCOUNTABILITIES (not all-inclusive)

Perform daily checks on refueling equipment.
Activate fuel pumps.
Responsible for fuel gauging (dipstick check) on daily basis (morning & afternoon COB).
Fill up diesel or petrol to WFP Fleet trucks, LVT’s, gen-sets, and other vehicles authorized by WFP based on approved issued fuel coupon.
Enter data into FMS (Fleet management system) or any other software package.
Complete refueling tasks in a safe manner.
Collect fuel coupons and submit to WFP Fleet/Admin Unit for record purposes.
Check documentation upon suppliers’ fuel tanker arrived in WFP fuel depot.

KEY ACCOUNTABILITIES II

Receive/offload fuel from the commercial (supplier)/WFP tanker to the main tank (WFP-owned and rented fuel tanks) and report any discrepancies or irregularities to immediate supervisor.
Fill up drums (as per WFP Fleet/Admin Unit advice) in case of emergency.
Prepare daily (receive and issuing) reports of fuel and send to WFP area office Fleet Manager/officer.
Submit to WFP AO Managers/Officers the related to suspicious activities in and around fuel station.
Check fuel quality, operate fuel meter, record issuance, and handling spills adequately.
Report all mechanical & operational safety issues about fuel depot.

KEY ACCOUNTABILITIES III

Documentation of all work records, electronic and manual.
Maintain proper filing systems and archiving of documents so that they may be retrieved promptly and efficiently when required.
Clean and maintain fuel depot area.
Ensure proper safety practices/measures/equipment are in-place in fuel depot, especially during emergency cases like fire, flood, etc.
Answer questions related to fuel issue handling and provide directions if needed.
Share experience gained with other staff members and strives towards creating good team building and harmonious atmosphere.
Travel occasionally within the country as required by the Organization.
Perform any other duties as requested by immediate Supervisor.

STANDARD MINIMUM QUALIFICATIONS

Bachelor’s degree or Higher diploma in mechanical Engineering/ business administration or equivalent.
Held a position of Fuel depot assistant or similar job in a company/NGO with at least 3 years’ experience gained in the relevant field.
Good working knowledge and experience working with Microsoft MS Office Suite.
Comprehensive understanding and good working knowledge with Microsoft Access (Relational Database Management System).
Good working knowledge with Microsoft Windows and Internet Explorer.
Good command of the English Language, both written and spoken is mandatory.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name	Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization	Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management	Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting	Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution	Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management	Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination	Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

HOW TO APPLY?

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile. In the application form, ensure filling the mandatory section, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

TALENTED WOMEN ARE ENCOURAGED TO APPLY

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity, and equality between men and women. WFP strives to build a work environment that is safe, and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious, and political believes, etc. In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavour to provide our staff, women and men, with training and professional development opportunities.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

DEADLINE FOR APPLICATIONS