National Professional Officer (Port Sudan) – WHO

Job Description

Job Title	National Professional Officer (Procurement and Logistics) – (2406250)
Contract Duration (Years, Months, Days)	6 Months (Subject to availability of funds, satisfactory performance and continuing need for the position)
Primary Location	Port Sudan
Closing Date	Oct 24, 2024, 12:59:00 AM
Organization	EM_SUD WHO Representative’s Office, Sudan

OBJECTIVES OF THE PROGRAMME

Working under WHO’s Fourteenth General Programme of Work (GPW 14), Outcome 4.3 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the OSL aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes.The OSL Sudan provides a variety of administrative, operational and strategic services to WHO and partner entities related to the procurement and supply of goods and services, with a particular focus on Global Contracting and Procurement, Global Shipping, and Global Processing.

DESCRIPTION OF DUTIES

This is a generic post description. Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be rotated and assigned to perform other duties within OSL as determined by the Team Lead, OSL which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required. This may also entail acting as an Emergency Business Partner, in which case the incumbent will largely focus on either procurement or logistics emergency operations, in close collaboration with key stakeholders such as the Headquarters Operations Support & Logistics team (OSL) of the WHO Emergencies Programme (WHE) and the WHO Global Logistics Hub in Dubai. General duties and responsibilities (for all teams):

1.Deliver responsive services to customers and stakeholders in alignment with the GSC/GPL Service Catalogue.

2.Respond to enquiries and provides support, advice and guidance to users and staff in WHO.

3.Assist with identification of system issues or enhancements, and in testing fixes and solutions. 

4.Make proposals for improvements and harmonization where necessary.

5.Provide support and training to staff in the Unit.6.Perform other related duties as assigned including ad hoc assignments, special projects.

7.Conduct market research, analysis, and sourcing for global goods procurement.

8.Process requests for Purchase Orders for goods under the WHO Global Catalogues.

9.Process Requests for Price Estimates for complex procurement cases. 

10.Reimbursable Procurement i.e. procure goods or services on behalf of Member States.

11.Request for Quotations (RFQ) and other solicitations; including evaluation, preparation of adjudication report, negotiations and submissions to the Contract and Review Committee (CRC).

12.Handle Supplier management and contract management. 

13.Participate actively in procurement training to WHO staff. Liaise with technical units to help develop the technical specifications to identify suitable items for procurement.

14.Liaise with Accounts Payable to ensure timely payment of invoices. Other duties as required, such as matters relating to excise duties and other taxes, and follow-up of shipping and logistic matters. Global Shipping Team:

1.Implement assigned shipping operations maintaining the highest standards of supply chain efficiency; rapidly deploying commodities to affected areas at the onset of an Emergency where required; drawing on the extended teams’ geographical and port-pair expertise and leveraging economies of scale to obtain desired service levels.

2.Prepare strategic and operations proposals to maintain and improve the efficiency, effectiveness and economic level of services provided by the unit.Inform the personnel of the unit of any standards, best practices or guidelines and ensures they are up to date on the latest versions of same.

3.Regularly review procedures and performance statistics of the unit, and the individual staff within it, with an aim to continuously provide a higher level of service to clients of the unit.Analyze and report on all aspects of logistics performance information from the Global Management System, Business Intelligence and Forwarder’s report.

4.Negotiate with freight forwarders, brokers or agents on continual basis to ensure most economic options for WHO shipping worldwide.Monitor quality of shipping services provided by freight forwarders, brokers or agents.Ensure freight forwarders agents or brokers provide services that meet standards as agreed in contracts.

5.Liaise with Procurement Officers and Assistants with regard to planning and costing of shipping.

REQUIRED QUALIFICATIONS

Education

Essential: First level University Degree from a recognized University with specialization in Procurement, Logistics/Supply Chain, Business Administration or related field.
Desirable: A recognized professional qualification in Procurement such as CIPS. – A recognized degree/diploma in the area of Pharmacy or Bio-medical engineering.

Experience

Essential: At least one year of relevant experience in procurement and/or logistics operations in a large international company or organization.
Desirable: Experience in working in a Shared Service Centre. – Some experience in leading a team.

Skills

Essential

– Good knowledge of procurement concepts and applications in a larger Organizational context. 

– Good knowledge of shipping matters and commercial transport logistics (sea, rail, road, air).

 -Ability to work under pressure and to prioritize the workload.

 – Ability to brief and train staff.- Ability to use ERP system such as Oracle.

-Ability to multi-task while paying attention to details.- Ability to plan and manage projects. 

-Sound judgement, integrity and tact when dealing with others.

-Good analytical and general organizational skills.

-Good inter-personal and communication skills.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable:

REMUNERATION

Remuneration comprises an annual base salary starting at USD 38,762 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
• In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates
• Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that:

– Your profile is properly completed and updated.

– All required details regarding your qualifications, education and training are provided.

– Your experience records are entered with elaboration on tasks performed at the time.

Kindly note that CVs/PHFs inserted via LinkedIn are not accessible