Procurement Assistant – WHO

Job Description

Organization:	World Health Organization
Job Title:	Procurement Assistant – (2206788)
Grade:	G5
Contractual Arrangement:	Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days):	12 months ( duration is subject to availability of funds, satisfactory performance and continuous need for the position)
Job Posting:	Jul 20, 2022, 2:11:25 PM
Closing Date:	Aug 3, 2022, 11:59:00 PM
Primary Location:	Sudan-Khartoum
Organization:	EM_SUD WHO Representative’s Office, Sudan
Schedule:	Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

Position : Procurement Assistant 

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1- Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.

2- Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS.

3- Prepare requests for price estimates for non catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor.

4- Draft bid invitations and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making.

5- Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented.

6- Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WHO office.

7- Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.

8- Perform other duties related to area of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in a field related to the work performed
Desirable: University degree in business administration, social sciences or a related field is an asset

Experience

Essential: At least five years’ progressive experience in procurement.
Desirable: Relevant experience in the UN system.

Skills

–> Proven knowledge of procurement regulations and procedures

–> Demonstrated negotiation skills

–> Very good organizational skills, ability to meet deadlines

–> Good analytical skills

WHO Competencies

Producing results
Communication
Teamwork
Knowing and managing yourself
Moving forward in a changing environment

Enhanced WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
 

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 17,056 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• For assessment of your application, please ensure that: 1- Your profile is properly completed and updated; 2- All required details regarding your qualifications, education and training are provided; 3- Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.