Warehouse Manager (Port Sudan) – WHO

Job Description

Job Title	Warehouse Manager – (2406302)
Contract Duration (Years, Months, Days)	6 Months (Subject to availability of funds, satisfactory performance and continuing need for the position)
Primary Location	Port Sudan
Closing Date	Oct 28, 2024, 1:59:00 AM
Organization	EM_SUD WHO Representative’s Office, Sudan

OBJECTIVES OF THE PROGRAMME

The objective of the WHO Country Office for Sudan is to implement the Country Cooperation Strategy by supporting the Government in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO’s technical cooperation programmes at the country level. WHO provides guidance and technical support in organizing the humanitarian health response and in revitalizing the capacity of the health sector through strengthening health systems under new governance of federalism, recovery from emergencies in appropriate and sustainable way.

DESCRIPTION OF DUTIES

1.Enable WHO Country Office for Sudan with optimum preparedness and response readiness to all hazard emergencies through arrangement of logistics support and management of facilities maintenance, movement of stocks, office consumables and office equipment and reporting on need for replacement/repair of purchase of additional equipment etc.

2.Lead the maintenance of emergency warehouses in adherence to all safety requirements as per the organization’s policy, bringing any issue affecting the safety and security of staff and the warehouses to the immediate attention of the supervisors for remedial action.

3.Support technical focal points of WHE Programme, Ministry of Health and Population and other UN agencies through mobilization of emergency health logistics and medical supplies to effectively respond to public health emergencies.

4.Provide technical support for the efficient receipt and dispatch of all goods from/to the warehouses, supervising the loading/ unloading operations and the packing of medicines/supplies for dispatch as required. In addition, also ensure all incoming and outgoing supplies are inspected prior to receipt/dispatch.

5.Provide technical support to the procurement focal point of WHO Country Office for Sudan to ensure that all records are properly maintained for goods received and dispatched, maintain accurate up-to-date inventory of the warehouses including regular physical inventory and produce regular stock reports using computer applications/database.

6.Lead the planning and management of warehouse operations and ensure efficient warehousing and storage of all medical supplies and devices in line with WHO emergency requirements.

7.Lead the distribution of emergency items from the storage facilities to the health facilities in the districts and liaise with officers and other parties for the delivery of emergency items in close coordination with other UN agencies.

8.Take stock of the expiry date of all the medicines in the storage facilities and inform supervisors on the near to expiry items to ensure rapid distribution of medicines for use and avoid wastage.

9.Provide technical and logistic input for the establishment of Provincial Health Operation Centres at the province level and Emergency Medical Supplies and Logistics Stockpile Warehouses (EMSLW) in the hub hospitals including their maintenance for effective operation.

10.Supervise and monitor the management of the fleet services for programme and field operations including drivers and vehicle movement and other field transport operations.

11.Enable WHE Programme in preparing contracts related to OSL and supply management; Memorandum of Understanding (MOU) / Service Level Agreements (SLA) with Logistic Partners for the Supply Management at different places. Coordinate and establish partnership with warehouse official(s), Logistic Officers in Management Division and Epidemiology and Disease Control Division (EDCD), Department of Health Services (DoHS) officials and/or other partners to ensure close and effective coordination of logistics response to disease outbreak/disaster emergency incidents.

12.Support the technical focal points of WHE Programme to plan and come up with list of emergency health logistics and medical supplies for the timely procurement and supply of planned emergency items for optimum stockpile at WHO warehouses located in different places in the country.

13.Identify the logistics need on a routine basis of WHO Field Medical Officers deployed at provinces for the surveillance activities and ensure implementation of risks mitigation measures for the safety and security of the field staff.

14.Lead and efficiently preposition, adequate equipment and consumables of good quality to support emergency response operations in time, aiming to reduce the consequences of crises on health systems and populations.

15.Represent WHO at the Logistic Cluster meetings, Health Logistics Supply Chain meetings and any other logistics related meetings.

REQUIRED QUALIFICATIONS

Education

Essential: University degree in Administration, Management, Social Sciences or related fields.
Desirable: Advanced University degree in any discipline will be an added advantage. Recognized/validated Logistics Training courses, especially in stockpile management, procurement and supply chain will be an advantage.

Experience

Essential: At least one-year experience in the delivery of health logistics support to emergency operations with focus on field operations or project management.
Desirable: Experience in governmental or intergovernmental organizations, institutions or NGOs including deployment experience at international level would be an advantage.

Skills

-Thorough knowledge of WHO goals, policies, rules and regulations, structure and functions.

-Knowledge of programme planning, monitoring and evaluation process.

-Demonstrated ability and skills to manage high profile and sensitive/classified information.

-Knowledge procurement policies/guidelines of government of Sudan.

-Demonstrated operational planning and organizational skills complemented by a thorough understanding of emergency response mechanisms with track record in providing field logistics and operational support for outbreak/response in the context of public health emergencies.

-Technical expertise; Overall attitude at work is also a required mandatory

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Producing results

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Arabic.
Desirable:

REMUNERATION

Remuneration comprises an annual base salary starting at USD 38,762 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
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