Project Coordinator – SIPRA Project (Gedaref) – ZOA International
Job Description
| Section/Unit | Program |
| Supervisor | SIPRA Program Manager & Gedaref Program Manager |
| Duty Station | Gedaref |
| Salary scale | J 3- 1,413 – J 4 -1,498 USD |
| ClosingDate | 31 July 2024 |
ZOA is an international non-governmental organisation with its Head Office in the Netherlands. ZOA has been working in Sudan since 2004. Its current focus is on post-conflict recovery and rehabilitation and ZOA operates programmes in North Darfur, East Darfur, South Darfur and Gedaref State, covering the sectors of food security and livelihoods & Economic Development, Integrated Water Resources Management and Education.
ZOA Sudan is looking for :
Project Coordinator for SIPRA Project
PURPOSE of the POSITION:
The Project Coordinator (PC) is responsible for the overall implementation, including programmatic and financial aspects, as well as the oversight of the ‘SIPRA’ project funded by the Dutch Ministry of Foreign Affairs in Gedaref State. The PC will supervise the program and support staff and will ensure that project activities are implemented with high quality within the specified time frames and allocated budget. The PC will work closely with the SIPRA Program Manager, Gedaref PGM, project staff, and PCs for other projects, as well as with partners and stakeholders in Gedaref State to ensure timely delivery of program commitments, reporting as per grant requirements, and program development for expansion and new initiatives.
Duties and responsibilities:
Supervises and supports SIPRA project staff to implement project activities as per project ToC and framework, budgets, and timelines.
• Leads the development of work plans.
• Ensures that implementation strategies are context sensitive, in line with international humanitarian standards, adhering to ZOA and donor’s commitment and requirements
• In collaboration with project staff, other PCs and program team, experts, MEAL team, and consultants, establishes and maintains effective planning, implementation, communication, assessment, monitoring, evaluation, and feedback systems.
• Prepares and processes project Technical Agreements, counterparts, and stakeholders with the support of concerned entities.
• Identifies, assesses, monitors the performance of and coaches partner organizations and prepares relevant MoUs
• Defines and requests support needed from Gedaref and Khartoum offices.
• Supports the development of new initiatives and program expansion as applicable.
• Ensures that effective and efficient financial, administration, and logistical procedures/systems are established and followed by SIPRA project staff, partners, and other project stakeholders.
• Monitors implementation of grant budgets and facilitates revisions as deemed necessary.
• Prepares and submits reports on progress, challenges, best practices lessons learned, etc., as per agreed schedules, formats, and timelines.
• Responsible for reporting and supporting ZOA colleagues in tasks related to report writing, project development, MEAL, and project-management-related matters.
• Ensures that project staff and partners are aware of ZOA mandate, principles, implementation strategy, code of conduct, complaints and accountability mechanisms, etc., and that they are encouraged and supported to practice them.
• Ensures that staffing plans for the project, hiring procedures, orientation to staff, staff appraisal, and development opportunities comply with ZOA policies and are in harmony with the labor and other related laws.
• Represents ZOA in meetings, forums, working groups, events, processes, etc., as advised by the supervisor.
• Organizes and facilitates meetings, focused groups, reviews, and other forums with partners, government counterparts, CBOs, and other stakeholders to improve implementation, coordination, and sharing of information and skills.
• Coaches, trains, and provides technical support to staff and partners in fields of expertise.
• Ensures security protocols are in place and followed by staff.
• Any other tasks assigned by the supervisor.
AUTHORITY:
The Project Coordinator is authorized within the limits of an approved annual plan. (S)He is technically accountable to SIPRA Programme Manager and Gedaref Programme Manager (Operations)
SUPERVISES:
All SIPRA Project staff directly in Gedaref in collaboration with technical leads such as MEAL Manager, Director of Finance, etc.
CONTACTS:
External contacts: SIPRA Consortium partners, technical departments; Local partners, coordinators, and managers of similar and other relevant projects.
Internal contacts: SIPRA Consortium Programme Manager, SIPRA Consortium Agricultural Business Advisor, Inclusive Business Officer (Roaming), East Darfur and South Darfur SIPRA PCs, Gedaref Programme Manager, MEAL Team, Finance Team, Procurement and Logistics Teams and Other ZOA Projects PCs.
Minimum Qualification, Skills and Experience Required:
COMPETENCIES:
• Senior-level management and leadership experience
• Minimum 7 years of experience in coordinating similar projects.
• BSc level (MSc is a plus) in Agriculture, fluency in English and Arabic (reading, writing, speaking).
• Ability to set targets and objectives for staff and local partners and being able to report on these objectives periodically.
• Excellent communication skills, approachable, good listener, easy to talk to.
• knowledge of M&E
• Knowledge of financial systems
ATTIUDE:
• Being flexible to adjust to different contexts and requirements
• Advisory and participatory attitude
• A highly ethical work standard
• Ability to work both independently and as part of a team
• Ability to work in a multi-cultural and multi-religious setting.
SPECIAL WORKING CONDITIONS:
• Up to 50 % of the time required for travel to ZOA project locations in Gedaref.
The candidate will subject to Membercheck /COTER procedures, which is against Government Sanction lists to verify that the candidate is not on any of these lists. This counter-terrorism check is a requirement of Donor Government Regulations and is therefore an important part of an employee’s ability to fulfil his/her employment requirements before signing the Employment Contract with the Organization.
How to apply
Full applications must include the following:
• Application Letter
• Motivation letter stating the reasons for applying.
• CV including educational, professional training and work experience.
2. WE OFFER: The salary scale for this position is ranged between J 3- 1,413 – J 4 -1,498 USD per month based on experience and qualifications.
Do you need more information:
For more information Mr. Joseph Ashong – ZOA Sudan, email: : [email protected], and please make sure that you mentioned the job title in the email.
3. Interested and you want to apply:
Applicants should submit full documents before 25/10/2024 to HAC Labour Office at Gedaref
ATTENTION :
1. Females and persons living with disabilities are encouraged to apply.
2. High flexibility to work on weekends, holidays and after office hours when required.
3. This position is for one year subject to renewal based on performance and availability of funding.
4. This position is only for Sudanese
