Rehabilitation & Supervision Officer (Khartoum) – Premiere Urgence Internationale

By Osama Elsheikh Last updated Oct 10, 2024

Job Description

Organization	Premiere Urgence Internationale
Job Title	Rehabilitation & Supervision Officer
Location	Khartoum
Section/Unit	Program
Supervisor	Project Manager
Duration	6 months
Closing Date	17 Oct 2024

The Rehabilitation/Supervision Engineer is in charge of following up on all the technical aspects of construction and rehabilitation works both for support (office and guest house) and projects (rehabilitation of Health facilities etc.) at east activities areas in east Sudan.
Under the direct management of the Program Manager, s/he will technically assess the needs, prepare technical BoQ and reports, compare technical offers from suppliers, follow up on the work implemented and ensure proper use of the premises/equipment.

Duties and responsibilities:

RESPONSIBILITIES AND TASKS:

1. Assessment of Initial Needs and Preparation of BoQ:

Conduct field assessments (in Gedaref, Aljazeera and Khartoum where PUI activities and office are located) and coordinate with different stakeholders to determine the scope of work, resource requirements, and estimated costs.
Support in preparation of project estimates and forecasting for completion in cost, duration and variations.
Generate, in coordination with the different Managers, designs, illustrations, maps, and Bills of Quantities (BOQs), and other relevant documents, for the required project(s).
Suggest structural proposals for construction/rehabilitation variations or additional works that take place during construction/ rehabilitation.
Suggest improvement in the office and Guest House (energy, premises rehabilitation, security etc.) and prepare BoQ.

2. Technical review of suppliers and support in the contractor selection process

Assess markets in Gedaref, Al Jazeera and Khartoum (solar energy, wash maintenance, generator maintenance etc.);
Assess the capacities and expertise of potential suppliers and shortlist key suppliers;
Support the procurement team in the collection of quotations;
Participate in the technical review of the offers received by suppliers and identify the weaknesses and strengths of each supplier

3. Follow up the work implemented and ensure the correct use of the premises/equipment

Supervise the implementation of the technical components of the project contracted; ensure proper project implementation, and ensure full compliance with required standards and specifications.
Undertake frequent and periodical rehabilitation/construction site visits (Gedaref and Aljazeera) to monitor the progress of works and provide technical input.
Undertake day-to-day supervision of the works of the contractors on site.
Work with multiple contractors on site to ensure that the interface among them is properly coordinated.
Work with Contractors to ensure project compliance to scope, and budget and report any deviations.
Report any changes or potential changes to the budget.
Attend any required meetings with the project stakeholders.
Ensure the works are carried out following the drawings and specifications.
Report on bottlenecks and potential problems for timely action to achieve results, and provide technical support and/or refer to relevant stakeholders for problem resolution. Report /propose for correction in case of items identified with any defects/variation/additional/deletion.
Compile progress reports including the cost controlling, scheduling, risks and management aspects
Review Contractor claims, invoices, drawings and material submittals.
Prepare the Works Completion Certificate before each payment.
Ensure hand-over and sign-off process after accomplishment of works, follow up and formulate snag lists.
Participate in the Health rehabilitation working group.

4. Reporting:

Ensuring regular reporting on activities to the line manager on a weekly and monthly basis
Ensuring weekly and monthly reporting to the project staff with feedbacks, advice and clear recommendations

The tasks and responsibilities defined in this job description are not exhaustive and may evolve depending on the project’s needs.

Minimum Qualification, Skills and Experience Required:

Mandatory requirements

Language skills:

Strong command of writing and editing documents in English and Arabic

Education degree:

At least a Bachelor’s Degree in Civil/Structural Engineering or Architecture. Postgraduate or Master’s degree is desirable.

Work experience:

Minimum three years of professional experience in this field, including supervision of Health facility rehabilitation.
Experience in procurement and supply processes is an asset

Knowledge and skills:

Commitment to the NGO values and principles
Punctuality
Flexibility
Stress Management
Results
Teamwork
Service
Good health and physical condition
Diplomatic and open-minded
Rigour
Honesty

Computer skills:

Office Pack, especially Excel and Word, Outlook

Other:

Good skills in reports and contract redaction
Knowledge of humanitarian actors
Good management and pedagogical skills
Excellent communication and diplomacy skills to manage relationships in potentially tense situations

assets

Interests

Good communication skills, diplomacy and a solution-oriented attitude
Curiosity and interest in the organization’s activities
Good ability to manage deadlines in emergency response contexts (stress resilient)
Honesty, integrity and transparency
Adaptability, flexibility
Autonomy, sense of initiative and anticipation
Punctuality

Transversal skills:

Ability to work independently while taking initiative and showing a sense of responsibility
Ability to withstand pressure and volatile environment
Sense of diplomacy
Analytical skills
Capacity to adapt and organizational flexibility
Organization, rigour and ability to meet deadlines
Ability to work and manage affairs professionally, and with maturity
Ability to represent the activities and mandate of PUI before local authorities
Ability to work with different partners in a spirit of openness, and with adaptable communications strategies

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