Project Manager I – Compliance (Geneina) – CRS

Job Description

Organization	Catholic Relief Services
Job Title:	Project Manager I – Compliance
Supervisor	Project Manager II – Risk & Compliance
Duty Station	Sudan, West Darfur Geneina
Closing Date:	28 Oct 2024

About CRS:

CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality.  CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.  CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Duties and responsibilities:

Background:

CRS Sudan will be implementing an emergency food security program to address acute food security shocks in Sudan. The project will serve as a food pipeline for affected populations in Central and West Darfur.

Job Summary: 

As a member of the Project, you will manage the roving commodity compliance monitoring team to mitigate against any risk of food misuse and diversion. You will facilitate achievement of Project objectives by coordinating and reporting on commodity compliance monitoring activities, providing operational and technical guidance and advice to compliance monitoring team, and implementing partners to advance CRS’ work in serving the poor and vulnerable. Your communication, coordination and management skills, and knowledge will ensure that compliance monitoring activities apply best practices and constantly work towards improving impact of the project benefits to the participants. The incumbent will ensure day-to-day managerial support is provided for the roving compliance staff in assigned locations. You will plan for and arrange team building activities as needed to ensure team cohesion. 

Roles and Responsibilities:

Coordination and implementation of commodity management compliance monitoring activities 

• Coordinate and supervise activities of Al Geneina-based roving project commodity Senior Project Officers – Compliance to ensure that they have necessary support to execute their duty. 
• Oversee and manage project compliance activities in the project operational areas to ensure effective implementation of the standard operating procedure (SOP) and commodity management minimum standards.   
• Coordinate the development of and review FDP monitoring plans by the monitoring teams and refines them into workable weekly and monthly plans based on food distribution rounds (cycles) and partner activity implementation schedules. 
• Coordinate with Senior Project Officers – Compliance to plan field monitoring and follow up tasks to ensure effective coverage of partner managed FDPs by CRS. 
• Prepare and share weekly/monthly FDP compliance plans tied to food distribution rounds with partners, and the Supervisor. 
• Ensure safety and security of the team by considering security issues in coordination with CRS Security Focal Point prior to approving field monitoring travels.  
• Liaise with Senior Project Officers – Compliance, at the Primary Distribution Points (PDPs), and Field Office Management to monitor Title II food dispatches and distribution.   
• Oversee compliance monitoring activities for the partners per the agreements signed with each partner. Ensure project monitors and partner staff use the appropriate systems and tools in monitoring food dispatch and distribution, cash distribution and reporting. 
• Ensure relationships with project partners are managed professionally and respectfully by the SPOs. 
• Participate in field assessments and joint monitoring missions with donor representatives and host government as needed. 
• Perform any other duty as assigned.  

Consortium Capacity Support and Learning  

• Ensure that project minimum standards for commodity management, GACAP (Generally Accepted Commodity Accounting Principles), SOP and donor principles are adhered and implemented during risk monitoring data collection in the field and commodities handled in line with those standards. 
• Champion learning with compliance team and partners. Analyze and evaluate compliance data following commodity management minimum standard. Proactively identify issues and concerns and use participatory processes to overcome operational obstacles.  
• Facilitate technical trainings on logistics, commodity and distribution required for FDPs to meet project minimum standards. 
• Ensure that adequate control procedures are in place at FDPs to minimize risk of Title II food commodity misappropriation. 
• Collaborate closely with the entire project team in identification of corrective actions to mitigate against Title II commodity mismanagement in compliance with USAID/BHA regulations, project minimum standard, and other commodity management principles.  
• Support the identification of staff capacity and technical assistance needs of partner organizations and capacity strengthening and required interventions to support quality project implementation.  
• Help identify, assess, and strengthen partnerships relevant to food assistance and food security, applying appropriate application of partnership concepts, tools and approaches. 
• Maintain contact with the relevant government entities and partners, UN agencies and other humanitarian organizations. 

Supervisory Responsibilities  

• Directly supervises Senior Project Officers – Compliance and, coordinating their activities and ensuring that compliance standards needed for electronic data collection (ICT4D data collection system through Commcare, PowerBI, smartphones and iPads etc.) are in place.  
• Periodically travel to partners offices to inspect monitoring teams and visit partners’ FDPs;  
• Provide necessary capacity building opportunities to the team, ensuring that they are abreast with CRS (CRS Warehouse Management and Commodity Handling Manual) and USAID regulations (Regulation 11) relating to commodity management and accountability and Title II Minimum Standards for Commodity Management; and  
• Train the roving commodity Compliance Monitors on use of the commodity monitoring system and use of the risk model for monitoring activities.  
• Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, contribute to the recruitment process of project staff, and complete performance management for direct reports. 

Minimum Qualification, Skills and Experience Required:

Basic requirements:

Education and Experience 

• Master’s degree in international development, International Relations, Management, Economics, and related fields required.  
• Minimum of 5 years of relevant field-based experience in coordinating or managing light to moderately complex projects required, preferably with an international NGO.  
• Additional experience may substitute for some education. 

Personal Skills: 

• Proven supervisory experience and ability to manage large teams. 
• Knowledge of USAID/Title II rules and regulations. 
• Excellent technical knowledge and experience in humanitarian food assistance programming and monitoring. 
• Excellent organizational and prioritization skills and attention to details. 
• High degree of initiative, integrity and accountability. 
• Strong written and verbal communication skills with ability to write reports. Skill in report writing. 
• Ability to work under pressure and meet deadlines. 
• Skill in the use of computers and software related to the job. 
• Strong critical thinking and creative problem-solving skills with ability to make sound judgment. 
• Strong relationship management skills and the ability to work effectively with culturally diverse groups. 
• Proactive, results-oriented, and service-oriented 

Required/Desired Foreign Language: Fluent written and spoken English is required; fluent written and spoken Arabic is preferred. 

Travel Required: Involves extensive travel to partner activity sites up to 70-80% of time monthly.  

Key Working Relationships: 

Supervisory: Directly supervises the roving Senior Project Officers – Compliance. 

Internal: Works closely and in collaboration with Project Manager in risk and compliance monitoring, CP PQ team, and the Country Program Supply Chain Department.

External: Working relationship with implementing partner and government stakeholders. 

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

If applicable: Work Conditions/Environment Conditions

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer.

CRS’s emphasis on family values supports benefits, including maternity and paternity leave, policies that promote exclusive breastfeeding, the availability of a crèche at

the office, and flexible working hours where possible.

(The position is contingent on donor funding).

How to apply

Submission location: – 

If interested, please submit cover letter, resume and copies of your education and work certificates to CRS– El Geneina Office. Ensure that your cover letter or resume has a phone number here you can be reached.