Deputy Project Manager (Al Manaqil) – PUI

Job Description

Organization	Premiere Urgence Internationale
Job Title	Deputy Project Manager
Location	Al Manaqil
Section/Unit	Program – Health & Nutrition
Supervisor	Project Manager
Duration	4 months
Closing Date	17 Jan 2025

Based in Al-JAZIRAH, the deputy project manager under the supervision of project manager is responsible for the effective, qualitative and efficient implementation of all project activities in Al-JAZIRAH, providing technical support, liaising with the Ministry of Health and all other stakeholders, to guarantee coordination, and maximising efforts.  He/she will be involved in management of staff, ensuring timely data collection, reports, and delivery of health and nutrition services to the community in Al- JAZIRAH.

Duties and responsibilities:

 1. Program implementation and follow up 

• Ensures the proper implementation and monitoring of the program(s) in compliance with the PUI health policy.
• Ensure logistical and financial follow-up of the program activities.
• Participates in the designing, planning and implementation of new and ongoing projects and monitoring tools.
• Participates in the recruitment of teams (health and community mobilization) at the base (PUI employees and eventual day labourers) under the supervision and validation of the PM.
• Ensures that beneficiaries and local populations (men and women) understand the objectives and modalities of the project(s) and participate actively in the implementation. Ensures that accessible and inclusive accountability mechanisms are in place and monitored for local populations.
• Plans medical activities and ensures that the schedule of activities is respected. A work schedule will be drawn up according to the periodicity established for the implementation of the project, which will also define the logistical and financial needs. In case of significant delay in the implementation of the project, he/she will immediately inform his/her, line manager and propose solutions to remedy the situation.
• Carry out the assessment of program needs in terms of medical equipment, drugs, medical consumables and nutritional inputs.
• Ensures the good acceptance of PUI in the intervention zones and reports and inquiries about the information acquired in the communities or with the authorities to the Field Coordinator in order to ensure and watch over the safety of the project team(s) in the field.
• Ensure quality data collection and analysis from the health facilities and community for proper monitoring of the project.
• Follow the project indicators in terms of quantitative and qualitative point of view according to standards. identify evolutionary shortcomings and investigate the causes and identify solutions in collaboration with his/her line manager and health authorities.
• Ensure the monitoring and analysis of epidemiological data in collaboration with the medical department and the health authorities (Weekly epidemiological data etc….) and send weekly reports to this/her line manager.
• Produce project report regularly and with proper quality.
• Ensure the the capitalization of all documents, tools and training products under the project and ensure that audit sources mentioned in the proposal are available. A capitalization report should elaborate at end of each project
• Ensure proper linkage of the health facilities with the community through C4D network
• Elaborate the schedule of activities to be submitted to the zone coordinator for validation.
• Ensure the follow-up of the activity schedule in collaboration with his line supervisor.
• Participate in weekly meetings and adapt the activity schedule to possible changes in context.
• Participate in the development and implementation of any medical activity that is part of the PUI program or in response to an unforeseen situation.
• He/she trains and supervises the teams under the supervision of the PM.
• Contributes to and participates in the continuous analysis of the security context, the implementation and respect of security rules in the field and at the base and transmits any security information as soon as possible to his/her line manager.
• Contributes to the development of new interventions based on identified needs and possible humanitarian needs assessments in the PUI intervention zone.

2. Represent the organization to partners

• Represents the association with the partners, authorities and local medical actors involved in the implementation of the programs.
• To present the project and ensure the link with the various local partners.
• Ensure a good relationship between the team and the target population.
• Collaborate with other actors working in the different CSPSs under supervision.
• Elaborate the reports necessary for the project: supervision report, monthly reports etc.

3. Other tasks

• Participate in PUI project team meetings and strategic thinking.
• Participate in meetings organized by PUI.
• Contribute to the safety monitoring of the zone by reporting to his/her line supervisor any safety related constraints.

Minimum Qualification, Skills and Experience Required:

MANDATORY REQUIREMENTS
 

• Language skills: Fluent in English and Arabic (Speaking & writing).
• Education degree: MBBS, Medical Doctor Graduate or related Paramedical Degree, Degree in Public Health. 
• Training/practical experience in Community Health, Nutrition, IMCI, C4D, IYCF, CMAM, EPI is an added advantage. 
• Work experience: At least 2 years work experience in clinical management, Experience in an international NGO is a strong asset
• logistics/administrative fields, an experience with INGO is preferable.
• Knowledge and skills: 
  – National Protocols 
  – Excellent interpersonal, diplomatic and communication skills
  – Computer knowledge
  – Project management and reporting
  – Financial and logistics management
  – Ability to work in a volatile and complex security environment
  – Knowledge of the local security context and security management
  – Knowledge of monitoring and evaluation principles and tools and accountability mechanisms
  – Knowledge and adherence to humanitarian principles
• Computer skills: Good knowledge of the MS office software including Word, Outlook, Excel, PowerPoint, SharePoint, Teams, etc.

Other: 
– Good skills in reports and contracts redaction 
– Knowledge of humanitarian actors 
– Good management and pedagogical skills 
– Excellent communication and diplomacy skills to manage relationship in potentially tense situations

ASSETS
 Interests 
 Good communication skills, diplomacy and solution-oriented attitude 
 Curiosity and interest in the organization’s activities
 Good ability to manage deadlines in emergency response contexts (stress resilient)
 Honesty, integrity and transparency
 Adaptability, flexibility
 Autonomy, sense of initiative and anticipation
 Punctuality

 Transversal skills: 
 Able to manage stress and pressure. Ability to work independently while taking initiatives and showing a sense of responsibility
 Ability to withstand pressure and volatile environment
 Sense of diplomacy
 Analytical skills
 Capacity to adapt and organizational flexibility
 Organization, rigor and ability to meet deadlines
 Ability to work and manage affairs professionally, and with maturity
 Ability to represent the activities and mandate of PUI before local authorities
 Ability to work with different partners in a spirit of openness, and with adaptable communications strategies