Administration and Finance Specialist (Port Sudan) – FAO
Job Description
| Organization | The Food and Agriculture Organization (FAO) |
| Organizational Unit | FNSDN – FAO Representation in the Sudan |
| Duration | 12 months renewable depending on project funds availability |
| Grade Level | N/A |
| Primary Location | Sudan-Port Sudan |
| Closure Date | 07/Feb/2025, 1:59:00 AM |
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO representative, is to assist governments in developing policies, programmes, and projects to achieve food security and reduce hunger and malnutrition, while also helping develop the agricultural, fisheries, and forestry sectors and using their environmental and natural resources in a sustainable manner to ensure zero hunger in the country. FAO provides support in three priority areas: sustainable increases in production and productivity, agriculture-based economic growth, and increased resilience of livelihoods to threats and crises.
Reporting Lines
The Administration and Finance Specialist reports to FAOR Representative and receives guidance from the assistant FAO Representative for Programme. He/she acts independently in routine matters and consults with Supervisors on new and/or more complex issues and procedures. Supervision received provides procedural guidance and on-the-job learning.
Technical Focus
The Administration and Finance Specialist will oversee administrative and financial matters for the FAO Sudan Office, ensuring efficient management of office resources, compliance with organizational policies, and support for financial planning and reporting.
He/she is responsible for performing a range of administrative and office management tasks to ensure efficient office operations. This role involves prioritizing and organizing daily workflows to facilitate a smooth exchange of information within the Office.
Tasks and responsibilities
• Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;
• Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units.
• Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
• Set up and maintain office files and reference systems.
• Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems.
• Support in organizing meetings, workshops and events.
• Maintain impress accounts; reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested.
• Maintain detailed records of budget estimates, obligations and available balances; record receipts and disbursements (ledgers, cash books, vouchers, etc.); make disbursements from petty cash fund and balance accounts.
• Maintain detailed records of obligations and available balances; record receipts and disbursements (ledgers, cash books, vouchers, etc.); make disbursements from petty cash fund and balance accounts.
• Obtain additional information on transactions and financial matters, as required.
• Support in maintaining liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Ensure availability of office supplies and appropriate maintenance of office equipment.
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in Business or Public Administration, Accounting or a related field.
• Five years of relevant experience in Administration and Finance.
• Working knowledge of English and Arabic
• National of Sudan
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work.
• Extent and relevance of experience organizational structure, administrative procedures and policies and matters of protocol.
Selection Criteria
• Prior experience in the UN or International Organization would be an advantage.
• Ability to work within a team of professional staff from diverse technical and cultural backgrounds.
• Teamwork spirit, ability to work under minimum supervision, flexibility.
• Strong command of English and Arabic, with demonstrated ability to communicate effectively in both.
• Proficiency in Microsoft Office tools, particularly Excel, Word, Power Point, and Outlook.
• Ability to work effectively in emergency situations and meet tight deadlines.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
