Liaison Officer (Khartoum) – MSF Belgium
Job Description
| Organization | Medecins sans Frontieres Belgium |
| Job Title | Liaison Officer |
| Location | Khartoum |
| Section/Unit | Head of Mission, HRCo and LogCo |
| No. of Post | 1 |
| Salary | Level 5/ 986.26 USD Basic Salary Per Month |
| Supervisor | Head of Mission, HRCo and LogCo |
| Closing Date | 03 June 2025 |
Give support to external administrative work and the coordination team in obtaining working/travel permits, as well as all official contacts, procedures, and importation of goods, according to local and international laws and MSF procedures, to ensure the smooth running of MSF activities.
Duties and Responsibilities:
- Together with the HR Co, ensure that all MSF staff have applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
- Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..
- Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
- Follow up on clearances of MSF cargos and inform about any possible planned or extraordinary needs.
- Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
- Arrange meetings related to administrative issues for the Head of Mission or the HRCO, as well as attend them.
- Maintain a comprehensive and up-to-date list of all essential contacts in the Country/mission, including names, phone numbers, addresses, and other relevant details.
- Ensure, together with the MCT member, that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs-related issues and inform about any possible risks or problems.
- Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
- Keep all documentation and files updated, properly filed, and easily accessible for the internal users.
Minimum Qualification, Skills, and Experience Required:
| Education | Secondary education is essential. Administration or communication-related studies are desirable. |
| Experience | Essential previous working experience of at least one years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries. |
| Languages | Mission language essential; local language desirable. |
| Knowledge | Essential computer literacy (Word, Excel) |
| Competencies | Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioural Flexibility L2 to MSF Principles L2 Stress Management L3 |
How to Apply
Interested candidates are requested to send their applications with documents (Updated CV, Educational certificates, work experience certificates, previous employers’ references, and a copy of their national ID) to:
Via hand delivery of the application through HAC, Umdurman, or Basahir Teaching Hospital
Please note that MSF will only accept applications and CVs submitted in the English language. Only shortlisted candidates will be called.
