HR officer – British Embassy

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category  

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory  

Corporate Services Support

Job Description (Roles and Responsibilities)

Application deadline:	30 August 2022
Grade:	Administrative Officer (AO)
Type of Position:	Fixed Term
Working hours per week	38.5 hours
Region	Africa
Country/Territory	Sudan
Location (City)	Khartoum
Type of Post	British Embassy
Number of vacancies	1
Salary	USD 1,170.23 (monthly) plus USD 72.00 transport allowance
Start Date	25 September 2022

Main purpose of job:

The British Embassy is seeking a dynamic Human Resources Officer to join their Human Resources Team, part of the Corporate Services in Khartoum. The HR Officer will be a core part of the Corporate Services Team, delivering Embassy wide HR Services and ensuring that HR Policies and Procedures are implemented.

Roles and responsibilities:     

• Support recruitment in co-operation with the HR hub, being actively involved in advertising vacant positions and supporting the hiring process
• Support with On and Off boarding of Country Based Staff
• Manage induction material and plans for newly recruited staff
• Advise on HR policies and procedures; monitor and respond to queries
• Ensure implementation of Local Labour Laws
• Prepare monthly payroll of FCDO Staff in alignment with the HR Hub
• Manage Country Based Staff Pension Scheme
• Track and manage Learning and Development plans
• Manage the Medical Insurance Provider
• Handle Disciplinary Actions
• Manage Workplace Safety
• Support in HR Reporting and documenting: for example recruitment headcount, retirement and personnel files
• Provide admin support for the Head of Corporate Services
• General HR admin: e.g. manage and update telephone directory and internal telephone list, manage stationary and prepare routine service letters and certificates
• One off projects related to HR / wider corporate services, as needed

Essential qualifications, skills and experience  

• A minimum of a Bachelor’s Degree in a relevant field and/or 2 years’ experience in HR management
• Ability to use MS Office
• Proven ability to exercise good judgement with little or no supervision
• Experience working in a fast paced environment while delivering excellent customer service
• Fluent in English and Arabic

Desirable qualifications, skills and experience  

• Experience of working in an international environment
• Knowledge of Sudanese labour law and social insurance regulations
• Experience of working with Oracle databases

Required behaviours  

Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together

Other benefits and conditions of employment  

Learning and development opportunities (and any specific training courses to be completed):

The successful candidate will have access to a wide range of learning and development opportunities in FCDO e-learning, and opportunities for on-the-job learning and mentoring. There is an active People Committee at the Embassy focused on providing support, training opportunities and advice to colleagues across four target areas: learning and development, resilience and wellbeing, line management support, and inclusion.

Working at the British Embassy Khartoum presents an exciting opportunity to be part of a dedicated team working to deliver UK objectives in Sudan. The officer will have access to a lively community of colleagues and Embassy facilities, including The Club.

Working patterns:

0800-1600 Sunday to Wednesday and 0800-1430 on Thursday

Working patterns may be adjusted in consultation with the line manager

Additional information  

Please note this is a 1 year fixed term position with possibility of permanent contract based on performance.

The British Embassy in Khartoum is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, medical insurance scheme; ample development opportunities, a good organisational culture, and excellent work/life balance.

We treat people with respect and equality and have a zero tolerance policy for any form of discrimination, bullying or harassment. This is an excellent opportunity to be part of a strong, diverse team with stretching objectives and a strong team working ethos across the 1HMG Platform.

• Interested candidates must attach (1) an updated Curriculum Vitae (CV) and (2) a covering letter stating how you meet the requirements of the role.
• Your application must also include examples of when you have demonstrated the required elements in the Success Profile Questions section of the online application form.
• Applications that do not include these information will not be considered.
• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British Embassy will never request any payment or fees to apply for a position.
• Employees recruited locally by the British Embassy in Khartoum are subject to Terms and Conditions of Service according to local employment law in Sudan.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
• The responsibility lies on the successful candidate to; Obtain the relevant permit; Pay the fees for the permit; Make arrangements to relocate; Meet the costs to relocation.
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 
• Information about the Civil Service Success Profiles can be found on this link:
  • https://www.gov.uk/government/publications/success-profilesPlease note:  Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates
• British Embassy will only contact successful candidates, if you do not hear from us please consider your application unsuccessful.