Administration Assistant – WFP

Job Description

Organization	United Nations World Food Programme
Job Title	Administration Assistant SC L5 (178250)
Requisition ID	178250
Location	Sudan – Khartoum
Posted Date	30/11/2022
Closing Date	14/12/2022

Job Posting Information

Posting Date:30/11/2022

Closing Date:14/12/2022

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Sudan has the potential to reach millions of food insecure people across Sudan – with a total of 4 million people assisted in 2018. WFP Sudan, one of the largest and complex operations for WFP globally, is currently rolling out a five- year Country Strategic Plan (2019 – 2023), which aims to provide emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).

JOB PURPOSE

To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices. 

KEY ACCOUNTABILITIES (not all-inclusive)

The Adminstration Assistant (Photocopier Technician) will report to the Head of Office in the area and will be responsible for the following;

• Install, maintain, troubleshoot, and repair copiers/printers/scanners, and related technical equipment
• Perform preventive and corrective maintenance on equipment
• Perform routine preventive maintenance checks on equipment
• Perform diagnostic and remedial maintenance, cleaning, and repairs
• Install and upgrade systems
• Provide support for installed systems
• Provide end user training.

• Perform routine maintenance on copier/scanner/printers
• Perform preventative maintenance on copier/scanner/printers
• Perform minor maintenance on copier/scanner/ printers
• Maintain and complete copier/scanner/ printer logs
• Record and report incidents and malfunctions
• Contribute to project planning and execution
• Assist in inventory control, including ordering and stocking supplies
• Keep all service records, including documentation on jobs completed and parts used
• Provide customer support

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Post-secondary certificate in the related functional area.
Language: Fluency in both English & Arabic Language.

Experience: Four year minimum experience in general Administration Services.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
• Has supported in providing ad-hoc guidance to new staff members
• Previous experience of carrying out photocopier/printer maintenance for UN agencies in remote field locations, and familiarity with procedures for dispatching spares and equipment through UNHAS.
• Third level qualification or industry technical certification in printer/photocopier maintenance is preferable.

HOW TO APPLY:

• To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.
• In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.
• Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

TALENTED WOMAN ARE ENCOURAGED TO APPLY:

• We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.
   
  WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.
   
  In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional career development.

TERMS AND CONDITIONS

KEY ACCOUNTABILITIES (not all-inclusive) 2

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

DEADLINE FOR APPLICATIONS

Closing Date:14/12/2022

Qualified female applicants are encouraged to apply.

• This position is open ONLY for Sudanese nationals or individuals authorized to work in Sudan according to Sudanese Regulations.
• WFP does not charge any fee at any stage of its recruitment process
• WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/ADIS status.
• Please indicate in your cover letter the duty station(s) you prefer to be deployed should you be a successful candidate.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to