Admin and HR Assistant (Um Dukhun) – DRC
Job Description
| Organization | Danish Refugee Council (DRC) |
| Workplace: | Um Dukhun |
| Department/Country: | Sudan |
| Contract type: | National contract |
| Application due: | 06/11/2023 |
Background
DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Darfur, South Kordofan, Gedaref, Kassala, White Nile, Al-Jazeera State and Khartoum states.
The overall purpose of the role:
Under the supervision of the Base Manager, the HR and Admin assistant is responsible for assisting in daily HR and Admin operations.
Responsibilities:
Human Resources
- Filing of employee records as per legal and internal requirements
- Develop and manage relevant HR and admin trackers – including leave, recruitment, learning and staff location
- Support with administrative tasks related to recruitment, including posting of vacancies and coordination with candidates
- Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
- Support with basic tasks related to payroll, social security, insurance and staff claims (if any)
- Responsible for ensuring that employees have valid ID cards at all times
Administration
- Perform administrative tasks related to document management; including printing, coordinating signatures, scanning, and archiving
- Book hotels and flights for DRC staff
- Coordinate practicalities related to events, meetings and trainings
- Monitor the stock level of office supplies and stationery and prepare replenishment orders
- Handle DRC Guesthouse management including occupation planner, supplies, and maintenance
- Supervise the cleaners/Cooks and oversee relevant requirements of the kitchen sets and hospitalities.
Experience and technical competencies: (include years of experience)
To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment. Moreover, we expect the following:
- Minimum 1 year of relevant work in a similar job
- Deep knowledge of the local context (Central Darfur)
- Bachelor’s Degree or Diploma in Business Administration or related area
- Good communications skills
- Fluency in English and Arabic
- Ability to deal with emergency
Education: (include certificates, licenses etc.)
- Diploma in Business Administration or related area
Languages: (indicate fluency level)
- Fluency in English
- Arabic
Key stakeholders: (internal and external)
- External: Suppliers, landlords, repairs,
- Internal: Programme, Finance, HR
| Core competencies | Basic | Advanced | Expert |
| Striving for excellence | ☐ | ☒ | ☐ |
| Collaborating | ☐ | ☒ | ☐ |
| Taking the lead | ☐ | ☒ | ☐ |
| Communicating | ☐ | ☒ | ☐ |
| Demonstrating integrity | ☐ | ☒ | ☐ |
¨Basic: I master the essentials, but may at times need help from others
¨Advanced: I can work independently at full professional level.
¨Expert: I am the go-to person when others need help.
APPLICATION PROCEDURE:
Link for application:
You can apply through the DRC website at https://drc.ngo/about-us/careers/vacancies
Or directly through the DRC HR manager at
Application due: 06/11/2023
In case you’re having issues applying online, you are welcome to come to the DRC Office in Umdukhun and submit your application from there.
