HR & Administration Officer (Kosti) – DRC

Job Description

Organization	Danish Refugee Council (DRC)
Workplace:	Kosti
Supervisor:	Support Services Team Leader
Contract type:	National contract
Closing Date:	Dec 23, 2024

Background:

Responsible for carrying out HR and administrative tasks as related to smooth operation of DRC White Nile office..

HR/Admin as a role has a responsibility to ensure compliance to DRC procedures and guidelines in area of human resources and administration within White Nile office. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to White Nile operations. w

Main responsibilities:

Human Resources
• Ensure the general HR standards & procedures defined in DRC Operations Handbook are applied and compliant at all times
• Support with all phases of recruitment
• Assist Management Team in elaboration of individual development plans for employees reflecting DRC vision, values and long term strategic priorities
• Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process
• Assist with the Performance & Development Process
• Coordinate and develop a DRC training scheme for White Nile DRC employees with the help of the DRC Learning Catalogue
• Draft new and renewed contracts and other personnel-related issues with special attention to compensation and benefits
• Prepare, advice and oversee staff leaves and absences.
• Assist with the management of staff complaints through DRC established mechanisms and ensures DRC Code of Conduct is understood and abided at all times
• Focal point for the liaison with Health Insurance Company on all related issues & serve as the liaison with service providers on all staff health insurance issues.
• Support staff development activities including promoting the DRC Learning Catalogue.

Administration
• Assist the Support Services Team Leader in the management of administrative tasks
• Coordinate the organization of field visits for external visitors in terms of housing and transport
• Act as focal point for the administration of tenancy agreements & liaise with lessors
• Assist Area Manager and safety focal person on the elaboration and roll out of Safety Manual
• Assist periodically program staff in needed visibility activities (ordering photos, brochures, working with designer, make sure logos and fonts are used according to DRC brand manual etc)
• Ensure than onboarding and exit procedures are made for all staff in coordination with Logistics and Safety Department.

Person Specifications:

• Minimum 2 years of relevant work experience in a similar field.
• Advanced English proficiency
• Fluency both in written and spoken Arabic language

All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Required education:

University degree in HR Management, Business Administration or equivalent professional qualification