Risk and Compliance Coordinator (Port Sudan) – DRC
Job Description
| Organization | Danish Refugee Council (DRC) |
| Workplace: | Port Sudan |
| Contract type: | National contract |
| Closing Date: | 21 Jan 2025 |
The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.
POSITION PROFILE
The Danish Refugee Council (DRC) is a leading protection agency with a mandate is to promote and protect durable solutions to conflict and displacement affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response including Protection, Economic Recovery and Livelihoods, and Humanitarian Demining and Peacebuilding projects. DRC supports Sudanese IDPs, refugees and host populations with projects and activities tailored to the needs and gaps in the local contexts. DRC has operational bases in Gedaref, White Nile, South Kordofan, Central Darfur and is supported by a country-office in Port Sudan, while working through partners in other parts of Sudan.
The Risk and Compliance Coordinator has a country-wide focus and ensures compliance to DRC procedures and guidelines within the country. The Risk and Compliance Coordinator will provide operational and administrative support to risk management principals in DRC Sudan, including but not limited to the Country Director, SMT and Area Managers, to improve risk management in the program and country operation analytics and decision-making.
The position will actively promote and ensure that risk and compliance management actions are in line with DRC policies, donor requirements and local law while nurturing a culture of compliance and risk management in collaboration with managers and staff.
The Risk and Compliance Coordinator will also review, plan and implement capacity building plans on risk management, on DRC’s accountability commitments (CHS), and will conduct internal assessments of operations and provide reports to management. As well, the Risk and Compliance Coordinator will support the HR manager by overseeing specific functions in the COCRM system.
DUTIES & RESPONSIBILITIES
Risk Mapping and Management
- Support the dissemination of the Risk Management Framework in coordination with HQ Senior Operations Advisor (SOA) to ensure rigorous assessment and understanding of the various risks posed by DRCs operations.
- Conduct training on the DRC Risk Management Framework to ensure staff awareness and utilization.
- In coordination with the CD, ensure Risk Matrix is updated regularly and consolidated prior to risk meetings
Compliance
- Review and ensure updated compliance and accountability improvement plans in collaboration with heads of departments.
- Support and evaluate areas of compliance risk while populating risk registers and recommending corrective actions based on internal reviews to ensure full compliance with DRC and donor guidelines.
- Provide feedback to line managers for action after internal reviews of finance, supply chain, HR and administration that may involve monthly financial and non-financial transactions/documents reviews.
- Work with operations department to ensure DRC policies and procedures are relevant, communicated, and implemented.
- Build capacity of team members by conducting and/or coordinating training to strengthen internal controls, fraud detection, while contributing to the development of training materials and resources.
- While using the Compliance Self Checks (CSC), assist field and country offices in developing recommendations and action points to improve on gaps identified.
- Lead on compliance training and responding to compliance issues at grants opening and close out meetings; including lessons learned from relevant projects through engagement with CO and RO.
Internal and External Audits
- Lead on internal and external audits by coordinating all requirements leading up to each audit. This includes:
- Maintain the Share point folder for all documents required by auditor and spot-checking team and provide access to the auditor for review.
- Maintain the audit findings tracking sheet and ensure timely reminders and follow up with relevant departments for full resolution within the specified audit timelines.
- Lead the process of retrieval and compiling the required finance and supply chain documents after receiving the audit sample from the auditors and prepare box files for the auditors.
- Maintain a folder of updated strategic documents like DRC registrations, operational handbooks, policies and procedures, annual audit reports, organograms, any other documents commonly required in audits and spot checks.
- Maintain a log of unresolved audit findings/recommendation and their implementation status for SMT to review quarterly and provide support service departments to improve compliance.
- Maintain a requirement of basic documents under each category of spending based on the audit experiences and disseminate within the team to strengthen the standardized practice of adequate documentations.
Code of Conduct capacity
- Monitor DRC Sudan compliance with DRC COCRM global standards.
- Analyse trends from CoC reporting mechanisms and provide management with recommendations for improvements
- Supervise the CoC reporting procedures.
- When assigned, investigate allegations of irregularities, fraud, corruption or other forms of misconduct by ensuring high levels of confidentiality and professionalism during investigation
SKILLS AND EXPERIENCES
- Relevant university degree or equivalent professional qualification
- At least 6 years of relevant experience in Audit, Risk Management or Compliance in humanitarian or development sector.
- Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate/persuade
- Demonstrates understanding of the local laws and sensitivity to the socio-cultural context.
- Experience and effective use of tools and systems for risk management and compliance.
- Excellent analytical and critical thinking ability.
- Proven ability to work effectively with others to achieve results.
- Well organized and productive
EDUCATIONAL QUALIFICATIONS
- Relevant university degree or equivalent professional qualification
- Experience as an auditor is beneficial.
LANGUAGES
- Advanced English proficiency
- Fluency in local language.
ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES
- Striving for excellence: You focus on achieving results while maintaining efficient processes.
- Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
- Taking the lead: You take ownership of tasks and are open to innovation.
- Communicating: You are clear, concise, and respectful in your communication.
- Demonstrating integrity: You uphold and promote the highest ethical standards and DRC’s Code of Conduct.
POSITION DETAILS
- Type of contract: National
- Contract Length: 12 Months
- Band: F Non-Management
- Duty station: Port Sudan – Country Office
- Start date: As soon as possible
- Closing Date for Application: 21 January 2025
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.
WHAT WE OFFER
- Two Bonuses (during two Eid festivals)
- Relocation Allowance
- National Social Insurance
- Medical Insurance Allowance
- Excellent Working Environment and Opportunity for Growth
- Various Learning and Development Platforms
APPLICATION PROCESS
- Applications must be submitted through the mentioned link on the page by clicking on Apply Button.
- All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
- Mentioning three referees’ details of your present supervisor and HR along with past employment supervisor with CV.
Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.
If you have questions, you can visit our FAQ page.
For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,
marital status, or other protected characteristics.
***FRAUD ALERT***
It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.
