Grants Manager (Kordofan Region) – DT Global

Job Brief

Greater Kordofan Region, Sudan

DT Global works in partnership with communities, governments, and the private sector to deliver innovative solutions that transform lives. DT Global – launched in 2019 – is built on legacy companies AECOM’s International Development Services Sector, Development Transformations, IMC Worldwide, and Cardno International Development. To fulfill its profit-for-purpose mission, DT Global is a key donor to the DT Institute, an independent not-for-profit organization, in support of DTI’s efforts to test new ideas or expand on donor partner priorities to improve as many lives as possible.

Our global team of 2,500 staff and experts work in over 90 countries. We bring over 60 years of experience, relationships, and technical excellence to improve lives on behalf of our partners, clients, and stakeholders. We aim to maximize sustainable development impact across a wide range of practice areas, including Conflict Prevention, Stabilization & Transition; Economic Growth; Environment & Infrastructure; Governance; and Human Development. Together, we aim to positively impact 500 million lives by 2045.

Project Background:

DT Global is recruiting for project positions for a 38-month USAID-funded program in Sudan focused on strengthening citizen engagement around shared, democratic values. The program aims to build the capacity of civil society organizations, support social institution building, and strengthen strategic communications and public information/outreach in order to improve citizens’ access to timely and accurate information.

Position Summary:

The Grants Manager (GM) supports the development, implementation, and closeout of all grant activities in accordance with USAID regulations and with DT Global’s policies and procedures. The GM is responsible for ensuring compliance requirements are adhered to throughout the life of each grant activity regarding different elements relevant to program achievement and USAID regulations, such as due diligence, grantee vetting, environmental compliance, timely submission of grantee deliverables, in addition to budget development and proper financial oversight. The GM is key in facilitating coordination with others within the program to secure the timely and proper development, implementation, and closeout of grant activities. This position may require regular travel throughout the Greater Kordofan Region in Sudan contingent on the security situation and on project need, reimbursable for project-related travel expenses.  The Grants Manager (GM) will report to the Regional Program Manager (RPM) or designate.  

Principal Duties and Responsibilities:

• During idea development, support program teams in addressing potential compliance challenges as they emerge in terms of activity design, budgeting, and overall activity development.
• Lead the development of budgets for individual activities to be implemented – inclusive of conducting market surveys, identifying all items required for successful implementation and liaising with the procurement and logistics teams to identify all costs.
• Oversee activity implementation, regularly review expenses against budgets to ensure that all costs are being tracked properly and that all required items are being purchased as planned; check expenses against budget at the conclusion of the activity to ensure all expenses are accounted for prior to closing activities.
• Regularly liaise with the procurement and logistics offices to ensure all documentation is being completed correctly, and to ensure that procurements and delivery of goods to grantees are moving forward appropriately.
• In collaboration with the program team, coordinate the execution of kick-off meeting with grantees to cover all the practical details of the implementation of the grant.
• Responsible for completing (or delegating) all activity documentation such as grant agreements, transfer of titles, activity close out forms.
• Regular travel to field sites to support activity development, implementation, and closedown.
• Working with the grantees and the program team, ensure that all necessary permits and/or authorizations to implement the activity are obtained as necessary.
• Responsible for (or delegation of) submitted cash advance requests, managing cash payments and liquidation of advances necessary to implement activities.
• In coordination with the MEL team, support the execution of M&E tasks – including taking photos, collecting attendance sheets, conducting focus group discussions or key informant interviews.
• Ensure all items are properly documented and stored in the corresponding activity files.
• Ensure that procurement, finance, logistics, and programmatic aspects of each activity is being implemented on-time and in accordance with the approved activity and budget, along with USAID rules and regulations.
• Contribute to the development of weekly activity notes, and any reports required for your region of work.
• Assist in development of annual strategies, and in individual grant development while following key do no harm principles.
• Other tasks as assigned by supervisor.

Minimum Qualifications:

• A bachelor’s degree in a relevant field is required.
• Minimum three years of experience in the management and administration of grants and/or donor-funded projects, such as activity management, financial management, procurement, and/or sub-contracting. Experience with NGOs and/or community-based organizations is preferred.
• Strong management and administrative skills, and demonstrated experience managing grants, preferably both cash and in-kind.
• Demonstrated experience in grant management focused on ensuring that procurement, finance, logistics, and programmatic aspects are being implemented on-time and in accordance with the specifications of the approved activity.
• Familiarity with USAID contract and grants management policies and procedures is desirable, but experience with other donor funded projects will be accepted.
• Ability/willingness to travel throughout the country on a regular basis.
• Ability to work in a professional and cordial manner with fellow staff members, visitors, and partner institutions including international and local NGOs, governmental entities, support organizations, and the public.
• Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message.
• Ability to effectively use computer software including MS Word and Excel.
• Fluency in written and oral English and Arabic is required.
• Legal authorization to work in Sudan is required.

Core Competencies:

TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.  

COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts. 

ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. 

CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner. 

DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly. 

PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal. 

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global, LLC prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.