Admin / Protocol clerk – FAO


Job Description

OrganizationThe Food and Agriculture Organization (FAO)
Division/DepartmentFAO Sudan
Duration3 Months with Possible Extension
Contract Type/LevelNational Project Personnel Service Contract – SB3
Duty StationKhartoum, Sudan
Deadline for Applications14/02/2022

Duties And Responsibilities:

Under the overall supervision of the FAO Representative (FAOR) and the general and direct supervision of the Assistant FAO Representative (Administration), the candidate will provide, administrative, HR, and logistical support in FAO Representation and projects in particular the incumbent will:

  • Prepare and follow up all logistics Note Verbal to the Ministry of Foreign Affairs for STAY PERMITS/EXIT & RE-ENTRY VISA, MFA Diplomatic ID Card, MFA Form (1), letter of re-exports and other diplomatic entitlements for the internationally recruited staff for their personal effects.
  • Follow up on the FAO country contribution with the Ministry of Agriculture and Ministry of Finance and liaise with the finance unit to ensure office account deposits.
  • Follow up to ensure renewal of the FAO representative residence contract with ministry of agriculture including payment authorization letter, rental payment process to the Ministry of Finance.
  • Provide all logistical support for all workshops, trainings including the booking of conference hails, authorization letter to HAC, booking accommodation for participants and transport arrangements.
  • Provide logistics related information to program/other staff as when requested.
  • Act as alternate to UNHAS local travels focal point, make bookings through local airlines or UNHAS through the system.
  • Assist in management of fuel supply for office and held through WILSA.

Expected Outputs:

1\ Logistics and other organizational issues of events are in place timely;

2\ Timely submission and collection of Government approvals;

3\ Adequate support to events/ workshops/ trainings seminars;

4\ Visas and travel permits are available on time;

Minimum Qualifications Requirement:

Action will not be considered from candidates who do not possess all of the Essential Qualifications.

Education: University Degree in Communication Administration or related field.

Experience: 3 years relevant experience

Other: Working knowledge of English language.

FAO Core Competencies:

  • Results Focus.
  • Teamwork
  • Communication
  • Building Effective Relationships,
  • Knowledge sharing and Continuous Improvement.

Technical/ Functional skills:

  • Able to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;
  • Expertise in remote data collection including phone or web-based surveys and/or remote sensing would be a plus;
  • Proven data Visualization and reporting skills;
  • Excellent communication skills, both verbal and written;
  • Coordination skills with strong Individual planning capacity;
  • Knowledge of public relations principles;

To Apply:

  • Download FAO Personal History Form:
  • Submit the completed FAO Personal History form/ updated CV and copies of supporting documents in a sealed envelope clearly indicating the vacancy number and the duty station to:
    • FAO Representation Office
      Attention Human Resources Unit
      Osman Digna Street (near Central Bank of Sudan, Khartoum Branch)
      Khartoum, Sudan
      Or send your application by email to: [email protected] (Attachments are not to exceed 3 MB)
  • Applicant should dearly quote the vacancy number and the duty station in the subject title
  • This vacancy is open to Sudanese national male and female candidates. Applications from qualified women candidates are encouraged
  • FAO is a Non-Smoking Environment

About Food and Agriculture Organization (FAO)

The Food and Agriculture Organization of the United Nations is a specialized agency of the United Nations that leads international efforts to defeat hunger and improve nutrition and food security. Its Latin motto, fiat panis, translates to “let there be bread”. It was founded in October 1945. 

Headquarters: Rome, Italy

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