International Operations Specialist – FAO
Job Description
| Organization | The Food and Agriculture Organization (FAO) |
| Organizational Unit | FNSDN – FAO Representation in the Sudan |
| Duration | 6 MONTHS (138 work days) |
| Grade Level | N/A |
| Duty Station | Khartoum, Sudan |
| Deadline for Applications | 06/Oct/2022, 11:59:00 PM |
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The FAO Representation in Sudan has been operating for more than 40 years, dating back to May 1977. The agriculture sector is a key element in contributing to Food Security and Nutrition in Sudan. The Organization provides technical, policy and other capacity development support within the broad context of strengthening national capacity to achieve results in the food security and livelihoods sector. FAO implements its programme in close collaboration with government line ministries, UN partners, international and national NGOs.
Within the context of Sudan, FAO’s vision is being achieved through the following three priority areas:
• Enabling policy and institutional environment for food security and nutrition.
• Sustainable agriculture and natural resources management.
• Disaster risk reduction and resilience building.
Within this framework, FAO Sudan has been providing technical assistance to the government and vulnerable target communities in line with the national priorities and within the FAO Strategic Results Framework. In particular, FAO Sudan provides support to vulnerable rural people (including herding, farming and fishing communities, Internally Displaced Persons (IDPs) and returnees) to improve their food and livelihood security, as well as their nutritional status through the development of livelihood strategies that are technically sound, socially accepted and environmentally and economically sustainable.
Interventions are aimed at strengthening the self-reliance of these vulnerable groups by increasing their capacity to produce nutritious food and generate income. In this regard, emphasis is given to durable solutions such as strengthening local systems and structures as a means of reducing aid dependency and facilitating recovery as well as improving preparedness and resilience on the ground.
Reporting Lines
The International Operations Specialist reports to the Deputy FAO Representative. He/She works under the overall supervision of the FAO Representative in Sudan and coordinates closely with the Assistants FAO Representative, projects technical advisors and national and international staff of the Representation. The incumbent will also liaise with relevant technical and programme staff at FAO Regional Office for Near East and North Africa (RNE) and FAO headquarters.
Technical Focus
Lead and coordinate the operational support functions of the FAO projects in Sudan.
Tasks and responsibilities
Given this background, the International Operations Specialist will support FAO Sudan country office during the implementation of the country office portfolio. In particular he will:
• Act as focal point for operations matters related FAO’s Sudan projects and Programmes
• Lead operations related regular and ad hoc meetings to identify operations related matters and proposed sound solutions to solve identified issues, if required escalate identified problems to senior management or HQ as appropriate
• Assist with the management of the project budget and prepares revisions as required
• Ensure the quality of data/documentation in the Field Programme Management Information System (FPMIS) for all pipeline and operational field projects in the country
• Lead the Operations Unit on operational matters while ensuring smooth and strong interaction between programme/technical, administrative, procurement and financial dimensions;
• Support the Operations unit in preparing Invitations for submission of proposals, preparing LoA submissions to Local Procurement Committee and all other relevant documents; reviewing the LOAs by ensuring compliance with FAO rules and regulations (prepare the Routing Slip, initiate and circulate the documents for final approval);
• Prepare/Submit the Purchase Requisitions in GRMS and follow up with the Procurement Unit to raise POs for LoAs;
• Closely monitor the Service Provider delivery and submission of relevant documents (progress and final narrative and financial reports) according to Art 2.4 Monitoring Mechanisms and Reporting Requirements of Annex I of the LoAs;
• Liaise with the technical units (Khartoum and field offices) for the daily follow up of the implementations of the activities as indicated in the LoAs;
• Monitor the financial situation of funded projects and ensure proper budgeting and budget management;
• Handle the day-to-day operational aspects of all stages of the project lifecycle;
• Prepare analytical and financial reports on project performance and results based reports according to the donor’s requirements;
• Coordinate actions concerning the completion/closure of projects, including identification of project follow up requirements;
• Coordinate and ensure the completeness and quality of data and documentation in the FPMIS for all projects (emergency and development programmes) in the country, including proposals in the pipeline;
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in a field related to business or public administration or any other relevant field.
• At least three years of relevant experience in operations management, office management, administration, accounting and/or audit, budget or finance
• Working knowledge (level C) of English (written and spoken) and limited knowledge (level B) of Arabic. For PSA, working knowledge of English is required.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION
- FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For more information, visit the FAO employment website
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]
