Secretary – MSF Holland

Job Description

Position in the Organization

Reports to (Hierarchical):	Liaison Officer
Reports to (Functional):	Admin Transit, Deputy HR Co /HRCo
Job Family:	HR
Location:	Khartoum
Salary:	487 USD
Deadline:	30/03/2022

Main Purpose

Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.

Accountabilities

• Write and/or check official letters, reports and other documents related to the Mission
• Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
• Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
• Take and prepare minutes of meetings.
• Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
• Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
• Manage office stationery supply and place orders on time to avoid running out of stock.
• Supervise the printing of copies and binding of documents.
• If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
• Inform supervisors in the case of any incident/problem.
• Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.

Requirements

Education	Secondary education and secretarial related studies
Experience	Desirable working experience of one year in similar jobs.
Languages	Essential, mission working language and local languages. Desirable English spoken and writing
Knowledge	Essential computer literacy (word, excel and internet)
Competencies	Results. Teamwork. Flexibility. Commitment. Service. Cultural.

How to Apply

• Interested candidates are requested to send their CV & copy of educational and experience certificates to HAC Labour office, Khartoum
• Qualified women encourage to apply

For jobs from  Doctors Without Borders visit: MSF Jobs Page