Job Description
Position in the Organization
| Reports to (Hierarchical): | Liaison Officer |
| Reports to (Functional): | Admin Transit, Deputy HR Co /HRCo |
| Job Family: | HR |
| Location: | Khartoum |
| Salary: | 487 USD |
| Deadline: | 30/03/2022 |
Main Purpose
Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
Accountabilities
- Write and/or check official letters, reports and other documents related to the Mission
- Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
- Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
- Take and prepare minutes of meetings.
- Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
- Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
- Manage office stationery supply and place orders on time to avoid running out of stock.
- Supervise the printing of copies and binding of documents.
- If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
- Inform supervisors in the case of any incident/problem.
- Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
Requirements
| Education | Secondary education and secretarial related studies |
| Experience | Desirable working experience of one year in similar jobs. |
| Languages | Essential, mission working language and local languages. Desirable English spoken and writing |
| Knowledge | Essential computer literacy (word, excel and internet) |
| Competencies | Results. Teamwork. Flexibility. Commitment. Service. Cultural. |
How to Apply
- Interested candidates are requested to send their CV & copy of educational and experience certificates to HAC Labour office, Khartoum
- Qualified women encourage to apply
For jobs from Doctors Without Borders visit: MSF Jobs Page
