Partnership Manager (Port Sudan) – IMC

Job Description

Organization	International Medical Corps
Supervisor	Grants & Reporting Coordinator
Section/Unit	Program
Duty Station	Port Sudan
Closing Date	25 May 2025

Working as part of the country team, in close collaboration with technical and operational staff in country (including Finance and Compliance Department), and with support from the GCM HQ, the Manager, Partnerships and Sub-Awards is responsible for managing subawards from “cradle to grave” to ensure milestones are met in compliance with the terms and conditions of the sub-award agreement, in coordination with technical and operational departments.

Duties and Responsibilities:

• Partnership(s) and sub-award(s) focal point in the assigned country office.
• Partners with the technical team to map and network with potential partners, cultivate and manage effective working relationships, and facilitate technical and administrative assessments. 
• Administers the full cycle of subaward management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports, and monitoring/compliance visits.p
• Oversees the issuance of calls for applications and provides guidance to the in-country team to ensure the integrity of the proposal process from prospective partners. Oversees the selection and execution of subawards in adherence to IMC policies and donor requirements.
• Responsible for collecting any necessary information for vetting purposes, as designed by IMC and/or donors.
• Uses required sub-award management systems for sub-award issuance and management. Ensure that all required documentation is provided to GCM HQ, finalized as per guidance from GCM HQ and donor requirements, and stored as per IMC policy and donor rules.
• Conducts pre-award organizational risk assessment to identify areas of risk and develops risk mitigation management plan in close collaboration with technical and operational staff; ensures risk mitigation management plan is implemented and provides written updates on progress to the Country Director (CD).
• Facilitates project kick-off meetings, ensuring relevant staff and partners are aware of their programmatic, financial,l and compliance obligations/requirements.
• Tracks grant progress against original plans, schedule/timeline, and budget through the subaward cycle, ensuring relevant information and documentation are disseminated to technical and operational staff in a timely manner; and identifies areas of concern and ensures remedial actions are taken.
• Conducts periodic audits of sub-awards and prepares site visit reports. Ensures that compliance and performance monitoring is conducted by IMC’s technical staff on a regular basis. Follow up on all sub-award compliance issues and audits on a timely basis and document resolutions.
• Supports the oversight of award budget management, tracks financial disbursement against signed awards, and processes requests for financial disbursements from partners as per the award’s schedule.
• Assists technical and operational staff with the timely delivery of training and capacity sharing activities for partners. 
• In consultation with the finance department, consolidate and/or provide quality control of financial reports, in relation to donor requirements.
• Following audits and subsequent discussions with technical staff and project leadership, recommends financial, administrative, and program training activities for partners.
• Captures lessons learned from the subaward lifecycle and partner feedback; documents partnership successes and opportunities for improvement for internal dissemination to continually improve IMC’s partnership approach. 
• Responsible for hard and soft copy filling of original signed project and award administration documents, and ensures files are complete in preparation for award closeout.
• Ensures award closure procedures are implemented and monitors compliance with award closure steps/milestones.

Policy Implementation and Compliance:

• Ensure adherence to IMC policies and procedures for all warehouse operations, facility, and utility needs.
• Ensure compliance with policies to be documented through systematic and random verifications of policy implementation and Supply Chain records.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Promptly inform SC Manager and department staff of any areas of concern for potential or suspected violations of policies and procedures.
• Ensure there are no negative audit observations/findings related to his/her role and the department. If required, corrective action plans are developed & implemented to address audit findings.
• Respect IMC safety and security regulations.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Qualification, Skills, and Experience Required:

• A university degree in management or a related field
• 7+ years of grant management and finance experience, including budgeting and reporting,
• Prior NGO experience preferred, particularly with experience in primary health care
• Excellent oral and written English skills
• Strong analytical skills coupled with a solid understanding of financial, procurement, and award administration processes
• Must be able to work independently and show initiative, as well as the ability to collaborate closely with technical teams overseeing the implementation of the award activity, and the operational staff supporting the implementation of the award activity
• Report writing, computer (MS Office), filing, and organizational skills
• Good understanding of major international donor policies and procedures (i.e, EU, DG ECHO, UN, and BHA)
• Willingness to travel throughout the project country and/or region to conduct grant oversight.

Working conditions

• Ability to work in challenging environments, including remote and conflict-affected areas.
• Ability and willingness to travel to field locations in displaced communities.
• May require working in community settings with limited infrastructure.

How to apply

If you are interested and meeting needed minimum requirements highlighted in the advertisement JD details, please submit your applications, C.V, qualifications & experience certificates, national card, birth certificate, through IMC Port Sudan Office-Transit-East Al Nile petroleum before 25th May,2025.