Warehouse Officer(Port Sudan) – IMC

Job Description

Organization	International Medical Corps
Supervisor	Country Logistics Manager
Duty Station	Port Sudan
Duration	3 Months renewable with fund availability
Closing Date	21 March 2024

The Warehouse Officer will be responsible for all inventory, asset, property, and warehouse management. The role will be responsible for all aspects of the IMC port Sudan inventory policies related to warehouse operations, including but not limited to receiving, storage, inventory control, cycle counting,

selecting, loading, and dispatch of all project items besides being accountable for maintaining the safety and security of the workplace. This position reports to the Logistics Coordinator and will have the following roles & responsibilities:

Duties and responsibilities:

Proper Warehouse Management:

• Monitor the security of IMC’s storage and supplies.
• Understand, implement and/or maintain standard IMC inventory management policies and procedures.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Advise the program staff of warehouse-specific issues or improvements
• Controls the overall operation of the storehouses.

Proper Warehouse Inventory and asset movement

• Implement and ensure clear loading and unloading procedures, correct stacking, and turnover (FIFO) procedures.
• Advise supervisor of potential inventory shortage.
• Manage and document the receipt, handling, storage, release, and reporting of goods through the IMC warehouse procedure.
• Receive completed store request forms and prepare the goods for issuance.
• Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Update the stock record cards and bin cards regularly.
• Conduct routine inventory inspections and submit reports to the Supply Chain Manager promptly.
• Maintain full and accurate inventory records.
• Undertake (documented) monthly and ad-hoc physical inventory checks.
• Provide on-time, standard monthly reports to the Supply Chain Manager.
• Update all program staff closed grant items for timely utilization
• Ensures proper utilization of assets.
• Ensures proper completion of equipment issues before release of equipment from the warehouse
• Handles maintenance of office equipment and office machines.

Warehousing Record Keeping

• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• Every month, work with the Supervisor to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms
• Ensures proper recording and labeling of assets
• Ensures proper handing over of assets and equipment by the staff at the point of departure
• Ensures proper transfer and recording of equipment and office machines/computers and others/, furniture, etc. from one person to the other.
• Make all assets, equipment and properties have tag numbers before utilization and during utilization.
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Conduct cycle count as per the country’s scheduled three-month plan.
• Prepare file for all reporting and upload on BOX file to make it easily accessible.

Policy Implementation And Compliance:

• Ensure adherence to IMC policies and procedures for all warehouse operation, facility and utility needs.
• Ensure compliance with policies to be documented through systematic and random verifications of policy implementation and Supply Chain records.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Promptly inform the SC Manager and department staff of any areas of concern for potential or suspected violations of policies and procedures.
• Ensure there are no negative audit observations/findings related to his/her role and the department. If required, corrective action plans are developed & implemented to address audit findings.
• Respect IMC safety and security regulations.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Minimum Qualification, Skills and Experience Required:

• Diploma or equivalent in Supply Chain, Logistics, Business Administration, or related field.
• 2 years of work experience in supply chain operations.
•  Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units and suppliers.
• Broad knowledge and experience in Assets management plans, strategies, market analysis.
• Good analytical and negotiation skills.
• Excellent skills in conducting market analysis and distribution strategies.

How to apply

If you are interested and meeting needed minimum requirements highlighted in the advertisement JD details, please submit your applications, C.V, qualifications & experience certificates, national card, birth certificate, Through Port Sudan labor office, before March 21st , 2024.