Human Resources Assistant (Port Sudan) – IOM
Job Description
| Organization | International Organization for Migration |
| Job Title | Human Resources Assistant |
| Location | Port Sudan |
| Classification | G4 |
| Type of Appointment | Special Short Term, six months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | November 29, 2025 |
Established in 1951, IOM is a related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working
towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM
workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications
from qualified and eligible first-tier candidates are considered before those of qualified and eligible
second-tier candidates in the selection process.
Organizational Scope & Context:
Under the overall supervision of the Human Resources Officer, the direct supervision of the National
Human Resources Officer, and in close coordination with the Regional Office for MENA in Cairo and
the relevant units in Headquarters (HQ) and Administrative Centres, the Human Resources Associate
will be responsible for supporting the Human Resources (HR) functions of the Country Office (CO).
In particular S/he will be responsible for:
Core Functions / Responsibilities:
- Support recruitment processes in the office by coordinating the publication of Vacancy
Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and
tests, preparing all the required documentation and materials, sending communications to
candidates, contacting previous employers for reference checks and any other related activity
as assigned. - Carry-out pre-employment activities such as preparation of Entry on Duty (EOD)
documentation and collection of supporting documentation, coordination of EOD medical
exams, follow-up with Medical Services on medical clearances, coordination of orientation
sessions, arrangement for security briefing and medical examinations, inclusion in insurance
plans as appropriate, creation of personal file, etc. - Perform assigned role(s) in the organizational HR system, paying special attention to data
consistency and accuracy; input and maintain data based on approvals and supporting
documentation; monitor and follow up on contractual situation and entitlements and
generate reports and other HR-related documentation. - Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on
supporting documentation; generate and edit leave-related reports; respond to general
questions concerning leave administration; guide staff on request and approval procedure in
the system. - Support separation, classification, reclassification and promotion processes by collecting
necessary documentation, drafting forms, making basic calculations, obtaining approvals and
coordinating with relevant units in the Regional Office and Administrative Centers. - Update and maintain electronic and physical archiving systems in the unit including personnel
files with all supporting documentation, recruitment files, Human Resources policies,
regulations, guidelines and manuals, internal controls, etc. - Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update
the organizational chart and support timely submission of documents. - Support the organization of meetings, training activities and other Human Resources events
by carrying out logistical activities such as arranging meeting facilities, equipment, materials,
preparation of correspondence and drafting and assembling of documents. - Respond to general inquiries regarding Human Resources policies, instructions and
procedures. - Perform other related duties as assigned.
Required Qualifications and Experience:
Education
- High School diploma with four years of relevant experience; or,
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field
with two years of relevant professional experience
Accredited Universities are those listed in the UNESCO World Higher Education Database
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
- Experience working with ERP systems (e.g., SAP, Oracle, PRISM, or similar) is an advatnage.
- Experience with leave and time management systems.
- Prior work experience with international humanitarian organizations, non-government or
government institutions/organization in a multi-cultural setting is an advantage. - Familiarity with UN/international HR policies and processes such as classification, promotion,
and contract management is an advantage. - Experience preparing HR reports and maintaining accurate and up-to-date HR records and
filing systems (physical and digital).
Skills
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- Excellent organizational skills with the ability to manage multiple tasks and meet tight deadlines
while maintaining accuracy and attention to detail. - Strong verbal and written communication skills; ability to draft clear and concise
correspondence, reports, and documentation. - Capacity to build effective working relationships with staff at all levels and maintain
confidentiality,
Languages
REQUIRED
Fluency in English and Arabic is required (oral and written)
Required Competencies:
Competencies1
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated
CORE COMPETENCIES – Behavioural indicators – Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is
action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview
OTHER
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation
- Only candidates residing in either the duty station or from a location in a neighboring province that is
within commuting distance of the duty station will be considered. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals
. • Female candidates are strongly encouraged to apply for this position
. • Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date.
. • No late applications will be accepted.
How to apply:
Interested candidates are requested to apply through the below links
External candidates:
View the external job posting
Posting Period: From 20.11.2025 to 29.11. 2025.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank accounts.
