Data Entry Operator (Kosti) – MSF Spain


Job Description

Reports toNurse supervisor
Closing date04/08/2023

Main Purpose

Ensure completion of all activities related to medical data entry and data management into the mission database. Supervise, organize, and plan the activity of Data Entry officers/operators, as well as identify their training needs in order to provide good service support and reliability of the data collected.


  • Enter medical data (e.g., patient data, dates of visit, content of prescription, viral load, etc.) in the mission’s database on a regular basis and according to MSF protocols. 
  • Participate in the compilation of data both from MSF structures and from collaborating health facilities. 
  • Participate in the search for missing data. 
  • Update files of existing patients and make any corrections needed. 
  • Make regular backups of all data processed. 
  • Look after all equipment provided and keep the recording area clean and tidy, giving special importance to all patient files. 
  • Report any issue concerning data management to the superior. 
  • Elaborate statistical reports when required by the medical team. 
  • Ensure, promote, and maintain confidentiality regarding all information registered.  

MSF Section/Context-Specific Accountabilities

  • Ensure that specific data in all MSF facilities are properly and timely reported by the responsible persons. This will include- Snake bite individual data, weekly tally sheets and Linelist data, etc
  • In coordination with the MH team, ensure that MH data are timely reported in the HMIS database- usually weekly.
  • In coordination with the HP team, DMC team, and Sexual reproductive health, ensure that all their data are delivered to you on a weekly basis and encored in the database.
  • Frequently analyze the HMIS data before and after synchronization to ensure all data are realistic and without errors.
  • Surveillance- For any notifiable diseases e.g.. measles, cholera, ebola, chicken pox, acute flaccid paralyzes, Acute hemorrhagic fever, etc must be reported to PMR immediately.
  • Ensure all weekly data are entered in the database by Tuesday.
  • Report any abnormality in the database to PMR for immediate follow-up.


EducationUniversity Degree, information /management and computer science system, data science, or any related field.
ExperienceFrom 2 years of experience in the field and one year with NGOs
LanguagesEnglish is essential.
KnowledgeAble to learn and use software used for recording (i.e. Fuchia, EpiInfo, etc.)
Essential computer literacy (word, excel)
CompetenciesResults, teamwork, commitment, flexibility, service

How to Apply?

Interested candidates are requested to send their CV & copy of educational and experience certificates to the Labour Office, Kosti, in a sealed envelope mentioning (MSF Spain – application for DATA ENTRY OPERATOR)

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