FIN/ HR ASSISTANT (Abu Jubaiha – South Kordofan) – MSF Belgium
Job Description:
| Organization | Médecins Sans Frontières Belgium |
| Job Title | FIN/ HR ASSISTANT |
| Location | Abu Jubaiha – South Kordofan |
| Section/Unit | HR, Finance, Administration |
| No. of Posts | 1 |
| Grade Level | 6 |
| Supervisor | Administration Manager |
| Closing Date | 18 August 2026 |
Execute administrative tasks and follow up on project accountancy, according to the Administration Manager’s instructions and MSF procedures, in order to ensure legal compliance and maintain strict control over monetary resources.
Duties and Responsibilities:
- Execute administrative and legal-related tasks, under the supervision of the Administration Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments.
- Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements, including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR process management.
- Update Social Security & Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
- Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process payments to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Administration Manager.
- File the accounting documents and enter the accounting pieces in the accounting software, with support from the Administration Manager and/or the Accounting Manager (ACMA).
- Support the Administration Manager in translating documents into the local language. Assist the Administration Manager in meetings upon request.
Qualifications, Skills, and Experience Required:
Education: Desirable finance, business, or administration-related diploma.
Experience: Essential previous working experience of at least two years in relevant jobs
Desirable experience in MSF or other NGOs in developing countries
- NB: Candidates from the humanitarian sector, including MSF, whose experience does not meet the requirements outlined in this job description will not be considered.
How to Apply
Interested candidates are requested to send their applications with documents (Updated CV, Educational certificates, work experience certificates, previous employers’ references, and a copy of their national ID)
Via hand delivery of the application to the Labour Office in Abu Jubaiha.
